JOB PURPOSE :

Review ADNOC Group Companies and ADNOC HQ End Users planned Acquisition Requests related to mainly
general services and manpower services concerning all disciplines for the forthcoming year, initiate obtaining
expression of interest / prequalification from companies for future tenders, develop End User Contract Requests
into Requests for Tenders (RFT), obtains management approval of Bidder List, act as a focal point between End
User and Bidders during the Tender Process, controls the Tender Process from bid issue, handling bid
clarifications, through to the bid submittal and technical & unpriced commercial evaluation phase, perform
commercial evaluation, including determining negotiation strategy as applicable, prepares award
recommendation for management approval, prepares contract award and related contract document for
signature, assists End User with kick-off meeting with appointed Contractor.
Provide support and advice to End Users on evaluation Criteria or evaluation methodology, plus various
contractual and commercial arrangements, together with evaluating claims / requests for contract variations and
maintains follow-up until close-out of the contract file.

KEY ACCOUNTABILITIES:

Job Specific:
Tender Process and Contract Award

u2022 Attend and provide input to a joint meeting between Contracts Department personnel and ADNOC
Group End Users, to review End Useru2019s draft planned Procurement requirements, guiding End User as
to future aspects to consider and address when submitting Acquisition Requests.
u2022 Formally submit a checklist of general and specific items that End User needs to address when
submitting individual Acquisition Requests for Service or Work requirements, plus reconfirming whether
an expression of interest or a prequalification exercise is to be initiated, so as to establish market
interest in the future Tender.
u2022 If applicable, prepare a memorandum for review, informing Category Management Team of potential
Group Procurement / Category Management items identified within the draft planned Procurement
requirements received from End Users.

u2022 Formally in writing, obtains a list of potential Bidders from ADNOC Supplier Management, together with
checking that End User proposed Bidders are also registered with ADNOC Supplier Management and in
a suitable work activity aligned with the scope of the future Bid.
u2022 Prepare a write-up to the Contracts Manager (CM), desARibing and justifying that the work activity of the
proposed Long List of potential Companies for an EOI / Prequalification Exercise is aligned to the scope
of the future Bid.
u2022 Prepare a standard correspondence template invitation letter (prepared within the SAP Ariba system)
for an Expression of Interest (EOI) or Prequalification Exercise, with the invitation letter reviewed by
CSH and issued by the Contracts Manager (CM).
u2022 Review (as applicable) any EOI / Prequalification queries received from invited companies and as
necessary, co-ordinate with End User to obtain a written answer to queries raised. Depending on
answer(s) received, determine whether answer is to be provided only to the company raising queries, or
to all companies invited as an update to earlier scope information.
u2022 Receive, review and compile EOI / Prequalification response from invited companies, prepare a
standard correspondence memorandum for forwarding received information and documents to End
User for review or evaluation.
u2022 Review End User response to EOI / Prequalification exercise, due diligence check that response aligns
with information / documents received, with no anomalies u2013 arithmetically check any prequalification
evaluation scoring.
u2022 Receive End User Acquisition Request (AR) through SAP Ariba (as allocated by CSH), reviews content
of AR against previously established checklist of items informed to End User as to information /
documents to be submitted with AR and determine whether:- 1) the AR is accepted as being complete
for Tender purposes, or 2) AR is to be rejected due to being incomplete (formally confirm to CSH / CM to
reject in SAP).
u2022 If AR is rejected as incomplete, prepares write-up listing AR missing information and documents to be
submitted by End User CSH to review and issue when rejecting submitted AR.
u2022 Receive End User updated Acquisition Request (AR) through SAP (as allocated by CSH) and as earlier,
review content of updated AR against previously established checklist of items informed to End User, so
as to confirm to CSH / CM that AR can be accepted as complete for Tender purposes.
u2022 Prepare Contract Development Plan for the Tender and Award of Services / Works upon receipt of
complete & acceptable AR, in co-ordination with CSH and in agreement with End User.
u2022 Prepare Recommendation for Bidders List and Tender Strategy for approval by Management / Tender
Board as per the Delegation of Authority.
u2022 Determine in co-ordination with CSH the applicable Request for Tender (RFT) document to be selected
from the General Procurement Initiative (GPI) suite of standard template RFTs and thereafter, using a
Contracts Department checklist commence preparing and compiling the RFT from the AR documents
for subsequent review by CSH and amendment as necessary.
u2022 Upon receipt of approval of the Bidders List and Tender Strategy, prepares standard correspondence
Bid invitation within SAP Ariba system, for review / endorsement by CSH, followed by review and issue
by CM, with Bid document attached. Ensures Bidders formally confirm receipt of Bid document.
u2022 Review and endorse standard memorandum (to be review and issued by CSH) for forwarding RFT
document to End User for review and reference during the Bid Period.
u2022 Following issue of the RFT and prior to the Bid submittal date, to co-ordinate, handle, arrange, prepare
and formally in writing record for transparency and audit purposes the following activities:
u2022 If applicable, receive Biddersu2019 request for a Letter of Assistance, review and endorse standard
memorandum to Group Services & Special Tasks Function (Group S&A) requesting Letters, receive
Letters from GROUP S&A and review and endorse standard letter informing Bidders to collect and
process security passes for the forthcoming site visit.

u2022 Follow Contracts Department checklist to co-ordinate and arrange with End User a Bid Clarification
Meeting and Site Visit, together with inform Bidders of the arrangements and procedures to follow.
Attends Bid Clarification Meeting and Site Visit.
u2022 Receive Bidder queries through the SAP Ariba System, segregate as to who provides an answer (i.e.
End User, Procurement, Legal, Finance, etc.) and obtain formal written answers to queries raised.
Depending on answer(s) received, determine whether answer is to be provided only to company raising
the query, or more likely, to be issued to all Bidders as a Bid Bulletin through SAP Ariba so as to update
the RFT as required, including obtaining Bidder confirmation of receipt.
u2022 Receive and open Technical and Unpriced Commercial Bids in SAP Ariba.
u2022 Prepare standard correspondence informing End User the Technical Bids are available for evaluation
and listing the Technical Bid response, plus detailing aspects the End User Technical Team are to
address during the evaluation.
u2022 Perform Unpriced Commercial Evaluation using Contracts Department Checklist to review each Bid,
with the completed Checklist forwarded to CSH for review / comment / concurrence as to issues to be
addressed and closed with Bidders, or items to be addressed internally to Legal or Finance, for
guidance regarding Bidder exceptions or deviations to the RFT.
u2022 Co-ordinate, handle, arrange, prepare and formally in writing record during the End User Technical
Team Evaluation of Bids and prior to the Commercial Bid Evaluation, for transparency and audit
purposes the following activities:
u2022 Receive, co-ordinate and consolidate End User requested Bid clarifications / queries, prepare individual
Bid Clarification standard correspondence to each Bidder, including receiving and processing Biddersu2019
response to End User, or other Business Departments.
u2022 If applicable, receive and co-ordinate End User request for a Bid Clarification Meeting or visit to Bidderu2019s
Facility, including formally documenting Meeting / Site Visit arrangements, together with receiving and
forwarding to End User any additional Bidder information submitted. All associated correspondence to
Bidders or End User.
u2022 Receive Technical Evaluation Report issued by End User Function Manager, review Report and carryout
u201CDue diligence checksu201D as per Contracts Department Checklist, if corrections, shortfalls or anomalies
are found, prepares standard correspondence memorandum to End User highlighting said matters, in
order for End User to correct / revise the Technical Evaluation Report.
u2022 Receive and open Commercial Bids in SAP Ariba.
u2022 Performs Commercial Evaluation, plus incorporating In-Country Value (ICV) component using Contract
Department Checklist guidelines and prepares Commercial Summary Sheet, together with determining
the potential negotiation strategy and proposed sequence of negotiation meetings with Bidders, for
CSH/CM review and concurrence / comment as to proposed negotiation meetings.
u2022 Arrange Commercial Bid Meetings with Bidders, review standard correspondence letters formally
confirming meeting time, date, location, procedures, etc.
u2022 Attend and provide support to Contracts Department personnel during the Commercial Bid Meeting with
individual Bidders and upon Bidderu2019s reply to the negotiations, review and update the Commercial
Evaluation Summary Sheet for further review by CSH and CM.
u2022 Prepare Recommendation for Award of Services / Works for approval by Management / Tender Board
as per the Delegation of Authority.
u2022 Prepare Letter of Award (LOA) as per standard correspondence template registers Contract in SAP to
obtain Contract Number, upon receipt of Award approval, forward LOAs for ADNOC delegated
signature and then arranges for Contractoru2019s collection and confirmation of receipt.
u2022 Upon return of 1No. fully signed Letter of Award (LOA) from Contractor, review and check that LOA is
correctly executed, review and endorse standard correspondence memorandum distributing LOA to
End User CSH to review and issue memorandum.
u2022 Prepare Contract Document (in co-ordination with End User as necessary) through consolidating
Tender Bulletins, Bidderu2019s Technical Bid submittal and Bidderu2019s replies to Tender Clarifications into theoriginal RFT document, using Contracts Department Checklist guidelines, for review and checking by
CSH.
u2022 Review / endorse standard correspondence forwarding Final Contract Document to End User Function
Manager for review / concurrence.
u2022 Upon receipt of End User Department Manageru2019s concurrence (or comments) to the Contract
Document, review comments and update Contract if comments are technically correct and / or
contractually acceptable. Arrange for 2No. original Contracts to be printed, then page checks and initials
each page of both Contracts. Reviews / endorses standard correspondence letter issuing Contracts to
Contractor for signature CSH to review and issue letter if award has previously been confirmed by a
Letter of Award, otherwise letter issuing Contracts will need to be signed by ADNOCu2019s delegated
signatory.
u2022 Upon Contractoru2019s return of 2No. signed original Contract Documents, review documents against
Contracts Department checklist to ensure Contracts have been correctly executed by Contractor.
Arranges for internal circulation for ADNOC signature as per Delegation of Authority and thereafter:
u2022 Review / endorse standard letter issuing 1No. fully signed Contract to Contractor CSH to review and
issue letter. Obtain contractor confirmation of receipt of Contract.
u2022 Review / endorse standard regret letter informing unsuccessful Bidders of the close of the Bid process.
u2022 Prepare and follow Contracts Department Checklist of items to be raised / addressed with End Useru2019s
Contracts Administrator prior to the Kick-off meeting with the appointed Contractor, together with those
items to be raised / addressed to the appointed Contractor by the Contracts Administrator during the
Kick-off Meeting. CSH & CM to be kept informed of Contracts Administratoru2019s arranged Kick-off meeting,
should there be a need to attend.
u2022 Receives End User Acquisition Request (as allocated by CSH) for commercial evaluation of an ADNOC
generated Variation or a Contractor submitted Claim obtain End Useru2019s concurrence to Variation
technical elements and that an approved budget is available. Obtain Management approval and
formalize Variation with Contractor.
u2022 Track progress of Contract duration, in order to initiate reminder to End Useru2019s Contracts Administrator,
regarding the time period and requirements for implementing optional years, requesting extensions of
Contract, confirming the completion certificates are to be issued as per the Contract Completion date,
with no Liquidated Damages applicable.
General Day-to-Day Work Tasks
u2022 Update the status of Tenders / Contracts on weekly basis in SAP systems to generate and provide
reports as required and provide input for Key Performance Indicators (KPI).
u2022 Assist as required and provide input to End User regarding potential prequalification or technical
evaluation Criteria, in order to achieve a balanced and meaningful evaluation of companies / bidders.
u2022 Follow up with concerned End Users on the performance evaluation of Contractors and complete closeout
of Contract files, together with ensuring the Supplier Management are fully informed of the
performance evaluation.
u2022 Ensure all workflow correspondence and associated documentation, starting from the request to End
User for a draft Procurement Plan and onwards through until the issue of the Completion Certificate(s)
and Contract close-out are correctly and fully filed within the SAP systems, in order to provide a central
library of Tender and Contract correspondence, so as to provide continuity, transparency and ease of
Audit, should there be a request to Audit the Tender / Contract at any time.
u2022 Provide input and update to the annual Employee Performance Assessment System, including
necessary review with CSH or CM.
u2022 Review, provide input / recommend enhancements and changes to the Procurement Policies and
Procedures of the ADNOC Group Procurement Function, as and when directed by the Management.
u2022 Liaise with Supplier Management in respect of surveys for qualifying new contractors / service
providers, including participation in shop surveys as and when required.

u2022 Prepare and update standard correspondence, checklists, tender documents and standard forms as
necessary to keep them relevant and valid, including co-ordination with Legal, Audit & Assurance
Departments and Finance Directorate, as necessary.
u2022 Supervise the Contracts Engineers in developing contracts, consultancy, change orders and claims.
u2022 Receive and verify claims and requests for variations, applies judgement and advise, propose
negotiation strategies, meetings and attends such meetings to settle claims.
u2022 Prepare recommendations for management approval and finalize the issue as appropriate.
u2022 Perform other similar or related duties, as assigned, including preparing necessary documents / reports
and analyses information as directed from time to time.
Supervision
u2022 Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.
u2022 Train and develop the assigned staff on relevant skills to enable them to become proficient on the job
and deliver the respective business objectives.
Budgets
u2022 Provide input for preparation of the Function / Division / Department / Section budgets, assist in the
implementation of the approved Budget, and work plans to deliver business objectives.
u2022 Investigate and highlight any significant variances to support effective performance and cost control.
Policies, Systems, Processes & Procedures
u2022 Implement approved Function/ Division/ Department/ Section policies, processes, systems, standards
and procedures in order to support execution of the work programs in line with Company and
International standards.
Performance Management
u2022 Contribute to the achievement of the approved Performance Objectives for the Function/ Division /
Department/ Section in line with the Company Performance framework.
Innovation and Continuous Improvement
u2022 Design and implement new tools and techniques to improve the quality and efficiency of operational
processes.
u2022 Identify improvements in internal processes against best practices in pursuit of greater efficiency in line
with best industry standards in order to define intelligent solutions for issues confronting the function.
Health, Safety, Environment (HSE) and Sustainability
u2022 Comply with relevant HSE policies, procedures, controls, applicable legislation, and sustainability
guidelines in line with international standards, best practices and ADNOC Code of Practices.

Reports

u2022 Provide inputs to prepare MIS and progress reports for Company Management.

Generic:

Supervision

u2022 Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.
u2022 Train and develop the assigned staff on relevant skills to enable them to become proficient on the job
and deliver the respective business objectives.

Budgets

u2022 Provide input for preparation of the Function / Division / Department / Section budgets, assist in the
implementation of the approved Budget, and work plans to deliver business objectives.
u2022 Investigate and highlight any significant variances to support effective performance and cost control.

Policies, Systems, Processes & Procedures

u2022 Implement approved Function/ Division/ Department/ Section policies, processes, systems, standards
and procedures in order to support execution of the work programs in line with Company and
International standards.

Performance Management

u2022 Contribute to the achievement of the approved Performance Objectives for the Function/ Division /
Department/ Section in line with the Company Performance framework.
Innovation and Continuous Improvement
u2022 Design and implement new tools and techniques to improve the quality and efficiency of operational
processes.
u2022 Identify improvements in internal processes against best practices in pursuit of greater efficiency in line
with best industry standards in order to define intelligent solutions for issues confronting the function.
Health, Safety, Environment (HSE) and Sustainability
u2022 Comply with relevant HSE policies, procedures, controls, applicable legislation, and sustainability
guidelines in line with international standards, best practices and ADNOC Code of Practices.
Reports
u2022 Provide inputs to prepare MIS and progress reports for Company Management.

COMMUNICATION & WORKING RELATIONSHIP:

Internal:

u2022 Regular contacts up to Section Head /Department Manager/ Function VP levels with respective ADNOC
Directorates, who are initiating or administering contracts, so as to obtain clarifications and bid technical
evaluations, give advice, etc. Occasional contacts with personnel of Finance Directorate, Audit &
Assurance Department and Legal Department on matters related to commercial and contractual terms
and conditions, claims, etc

External:

u2022 Frequent contacts with Contractors, Consultants, and Service Providers at senior management / top
management level on matters of technical, commercial or contractual importance and regular contact
with other ADNOC Group Companies equivalent personnel for discussion on corporate areas of cooperation
or exchange of information / views.

QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS:

Minimum Qualification

u2022 Bacheloru2019s Degree in Engineering discipline (preferably Civil, Mechanical or Electrical Engineering or
Quantity Surveying) or Business Administration, or other equivalent professional qualifications
Minimum Experience & Knowledge & Skills
u2022 10 years of professional experience in contract development, preferably in an oil / gas or petrochemical
environment.
u2022 Sound knowledge of commercial practices, legal aspects and negotiation skills.
u2022 Computer literate and able to use or quickly adapt to specialized software utilized by ADNOC.
u2022 Fluent in English. Fluency in Arabic is an advantage.
u2022 Knowledge of contract law and commercial practice.

u2022 Drafting terms and conditions of contract.
u2022 Knowledge of key areas, such as indemnities, insurances, guarantees, warranties, liquidated damages,
etc.
u2022 Excellent communication skills, both verbally and written.
u2022 Ability to lead issues and proactively obtain resolution to problems.
u2022 Ability to work on own initiative, without close supervision.
u2022 Good negotiation skills.
u2022 Able to handle multiple contract interactions (multi-tasking), manage a high workload, work in a
demanding environment and demonstrate commitment.
u2022 End User focused, responsive with positive outlook.
u2022 Decisive and confident.
u2022 Experience of working in a commercial / projects / business role and interfacing and liaising directly with
Contractors, Consultants, etc.
u2022 Extensive experience and expertise in tender development, preparation and evaluation.
u2022 Thorough knowledge and understanding of Oil and Gas Industryu2019s Operations.
u2022 Demonstrated experience in Contract Management.
u2022 Good organizational and project management skills.
u2022 High level problem solving skills to resolve complex and sensitive issues.
u2022 Proficiency in the use of a range of office software.
u2022 Interfacing with the Legal, Finance and Insurance Team.
u2022 Safety Awareness
u2022 Take responsibility for supporting and developing the Health and Safety programme for the Department.
u2022 Set an example for all employees and demonstrating commitment to the Companyu2019s Health and Safety
Policies and Safety Promotions.
u2022 Inform and train employees in the Department so they can participate in the development and
maintenance of safe and healthy working conditions and systems, plus at all times to encourage
workers to work safely and without risk to health.
u2022 Identify, control and report hazards or incidents.
Professional Certifications
u2022 Professional qualifications, such as CIPS, etc.
u2022 Additional qualification in Business Administration / Legal will be preferred).

Senior Specialist, Contracts