To supervise the accounts payable function, ensuring accurate and timely processing of supplier invoices, payments, and reconciliations. This role supports strong supplier relationships and effective working capital management while maintaining robust internal controls.
RESPONSIBILITIES- Supervise and guide the Accounts Payable team (Senior AP and AP Specialists) in daily activities.
- Assign tasks, monitor performance, and ensure timely completion of all AP functions.
- Train new team members on AP processes and systems.
- Oversee the review and verification of supplier invoices and supporting documents.
- Ensure proper matching of invoices with purchase orders and goods receipt notes (three-way match).
- Review and approve journal entries related to vendor transactions.
- Review payment proposals prepared by the AP team and ensure accuracy.
- Ensure payments are processed according to payment terms and within approved limits.
- Coordinate with Treasury for timely execution of payments.
- Maintain accurate and up-to-date supplier accounts, including contact details and payment terms.
- Reconcile vendor statements regularly and resolve discrepancies promptly.
- Respond to vendor inquiries regarding payment status and invoice discrepancies.
- Ensure all AP transactions are posted and reconciled before month-end closing.
- Prepare AP accruals and support the accounting team with reconciliations.
- Review AP aging reports and ensure timely action.
- Ensure all AP activities comply with company policies and internal controls.
- Maintain proper segregation of duties within the AP team.
- Support internal and external audits by providing documentation and explanations.
REQUIREMENTS- Bachelor's degree in Finance, Accounting, or a related field.
- Minimum of 5 years of experience in accounts payable or a similar role, with at least 2 years in a supervisory position.
- Strong understanding of accounting principles and accounts payable processes.
- Experience within the Food & Beverages industry is preferred.
- Proficient in accounting software and advanced Excel skills.
- Excellent communication, leadership, and problem-solving skills.
- Ability to work in a fast-paced environment and manage multiple priorities effectively.
