We are seeking an organized and detail-oriented Administrative Assistant to support the Technical Vendor Management team within the Design and Construction function. The role will coordinate vendor performance evaluations, maintain accurate trackers and dashboards, and support reporting and documentation activities.
Key Responsibilities
- Coordinate the distribution and follow-up of vendor performance evaluations.
- Monitor evaluation completion rates and follow up with relevant stakeholders.
- Escalate overdue or missing evaluations according to established procedures.
- Maintain and update vendor management trackers, dashboards, and records.
- Consolidate and validate vendor performance data received from different business units.
- Identify data gaps, inconsistencies, and overdue actions for periodic reports.
- Maintain organized documentation and reporting repositories.
- Provide general administrative and operational support to the team.
Requirements
- Bachelor's degree in Business Administration, Management, or a related field.
- Approximately 4 years of administrative or project coordination experience.
- Strong organizational, coordination, and multitasking skills.
- Excellent attention to detail and commitment to data accuracy.
- Good written and verbal communication skills in English.
- Ability to work independently and follow up with multiple stakeholders.
- Advanced Microsoft Excel skills are preferred.
- Proficiency in Microsoft Office, SharePoint, and Smartsheet.
- Basic knowledge of generative AI tools is an advantage.
