Proger is a global reality that brings together the best of Italian management, engineering and security expertise. A unique partner for public and private clients, able to guarantee the sustainability, development and execution of large-scale multidisciplinary projects.
With more than 70 years experience, the company is now the leading independent engineering firm in Italy and is firmly established in the world rankings of international companies in the sector, compiled by Engineering News Record.
In Italy, it is responsible for the safety checks of over 7,000 works on the motorway network and is involved in the design of many of the country's largest infrastructure projects. On a national and international level, it is a key player in major urban, social and health development projects and plays a leading role in the energy transition, building renewable energy power plants, hydrogen plants and electrical and thermal energy storage systems.
Proger is present in Europe, Central Asia, Africa and the Middle East with hundreds of professionals who work with sensitivity to the territory and the social fabric to face new and increasingly global challenges with the utmost respect for the local context.
Proger's selection process ensures equal opportunities for all candidates and the transparency and homogeneity of the assessment criteria. Proger is committed to attracting and recruiting people with diverse backgrounds and abilities, and to pursuing gender equality in selection and recruitment.
Experience, skills and competencies are the guidelines for selecting our best candidates. Would you like to join our team
Position:
The Administrative Tender Officer will be responsible for the end-to-end administrative management of international and local tender processes, ensuring the timely preparation, accuracy and compliance of all administrative submissions, qualification documents, corporate credentials and declarations in accordance with tender requirements, client specifications and applicable local regulations.
The Role will support Proger Regional Headquarters International Tender Office across the pre-tender, tender and post-tender phases, coordinating with multidisciplinary teams to ensure compliant bid preparation, effective document management and successful submissions.
Requirements:
Key Responsibilities and Accountabilities: (Results this role is expected to accomplish)
- Manage and maintain the company registrations and bid submissions across vendor and tender portals and platforms, ensuring accuracy, compliance and timely completion of all submission requirements.
- Prepare, compile and review all required administrative paperwork, corporate certificates, legal declarations and pre-qualification questionnaires.
- Coordinate with Technical, Commercial, Finance and Legal departments, both in Proger Regional Headquarters and Proger Saudi Arabia Branch, to gather all necessary inputs and ensure a cohesive and compliant final submission.
- Maintain a meticulous and updated archive of all submitted tenders and proposals, corporate credentials and documents, past performance certificates and contract awards.
- Monitor, review, and analyze local tender invitations, identifying key administrative requirements, submission deadlines, eligibility criteria and bond conditions to ensure timely and compliant bid preparation.
- Collaborate closely with the Proger Saudi Arabia Branch to oversee administrative and regulatory records—ensuring their active status—while providing continuous support and operational oversight on behalf of Proger Regional Headquarters.
- Any additional related and similar activities consistent with the expertise required to complete assigned tasks.
Job Knowledge
- Good understanding of document processes within engineering consultancy and construction fields.
- Expert proficiency in navigating electronic procurement systems, vendor portals and tenders platforms (such as MEED, GLOBAL Data, SAP Ariba, ETIMAD) and standard MS Office applications.
- Solid understanding of the Saudi Government Tender and Procurement Law and local compliance frameworks.
- Awareness of multidisciplinary project workflows and coordination between engineering and corporate disciplines.
Education and Experience
- Bachelor's degree in business administration, Economics or a related field.
- Minimum 5 years of experience in tender management and administration, preferably in an international context.
- Experience in working within international engineering or construction company is preferred.
Personal Attributes
- High attention to detail and strong focus on accuracy in reporting.
- Strong analytical and problem-solving skills.
- Well-organized with the ability to manage multiple tasks and deadlines.
- Proactive approach with the ability to identify risks and propose solutions early.
- Strong communication and coordination skills with multidisciplinary teams.
- Ability to work effectively under pressure.
- Strong proficiency in both English and Arabic.
