Job Description
· Copy, scan and store documents
· Check for accuracy and edit files, like contracts
· Review and update technical documents (e.g. manuals and workflows)
· Distribute project-related copies to internal teams
· File documents in physical and digital records
· Create templates for future use
· Retrieve files as requested by employees and clients
· Manage the flow of documentation within the organization
· Maintain confidentiality around sensitive information and terms of agreement
· Prepare ad-hoc reports on projects as needed Ensure that the required number of Document Controllers are available in the cost center/project.
· Effectively monitor the implementation of the Document/Drawing Control procedure on a regular basis.
· Ensure that controlled copies of the latest approved documents and drawings are distributed to the appropriate staff, subcontractors, and suppliers as applicable.
· Maintain updated records of all approved documents and drawings and their distribution in a Document/ Drawing register & the electronic platform, as applicable.
· Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Participate in establishing a document numbering system for the new project's early stage.
