EA cum Audit Administrator

The EA cum Audit Administrator provides high-level executive support to the Group Chief Audit Officer (CAO) while ensuring the disciplined day-to-day administration of the Internal Audit & Compliance function. The role acts as the central point of coordination for the CAO's calendar, correspondence, meetings and travel, and is responsible for maintaining the integrity of the function's audit tracking registers, reporting cadence, document control, budget administration and records management. By combining strong executive assistant capabilities with function-specific administrative expertise, the role enables the Internal Audit & Compliance team to operate efficiently, meet governance deadlines and maintain the highest standards of confidentiality and professionalism across all activities.

Day to Day Tasks:

1. Manage the CAO's daily calendar, prioritizing and resolving scheduling conflicts, and coordinating internal and external meeting logistics including room bookings, video conferencing and attendee confirmations
2. Maintain and update the audit plan, audit universe and action-tracking registers, following up with process owners and stakeholders to ensure timely closure of outstanding audit findings and recommendations
3. Coordinate the end-to-end issuance of audit reports and working papers, ensuring version control, appropriate approvals and secure, organized filing
4. Format and proofread audit reports, presentations and reporting packs to house style ahead of submission to the CAO, Executive Management and the Audit Committee
5. Track and administer the function's operating budget, including procurement requests, purchase orders and invoice processing, liaising with Finance as required
6. Coordinate onboarding and offboarding logistics, training schedules and records management for members of the Internal Audit & Compliance function
7. Take accurate minutes, track action items and follow up on deliverables arising from function meetings, Audit Committee sessions and key stakeholder engagements
8. Maintain organized, accessible and confidential filing systems — physical and electronic — for function correspondence, contracts, policies and key records
9. Prepare and support the distribution of periodic reporting packs, dashboards and status updates for the CAO, Audit Committee and other governance stakeholders
10. Arrange domestic and international travel, visas, accommodation and itineraries for the CAO and function staff as needed, and prepare related expense reports
11. Assist with the administration of co-source and outsourced audit vendor contracts, including tracking renewal dates, deliverables and invoicing
12. Support the coordination of internal and external audit engagements, including scheduling kick-off and closing meetings and gathering requested documentation from stakeholders
13. Screen, draft and manage the CAO's correspondence and communications, ensuring timely responses and appropriate escalation of urgent matters
14. Handle ad hoc administrative requests from the CAO and the function, exercising discretion and maintaining confidentiality in all matters relating to sensitive audit and compliance information.

Long Term Projects:

• Support the rollout of a structured document and records management process for the function.
• Contribute to standardizing reporting-pack templates and function administrative procedures.

Experience & Qualification:

• Bachelor's degree or diploma in Business Administration or a related field.
• 4+ years of experience as an Executive Assistant or function administrator, ideally supporting a senior executive or an audit/compliance function.
• Executive calendar, correspondence and meeting logistics management
• Audit plan and action-tracking register maintenance
• Report issuance, formatting and document control
• Function budget tracking, procurement and invoice processing support
• Onboarding, training logistics and records coordination
• Confidentiality and professionalism in handling sensitive function information