Job Description
We are seeking a highly organized, professional, and proactive Executive Assistant/Office Administrator to support the Chairman and oversee the smooth day-to-day operations of the office.
Key Responsibilities:
- Manage the Chairman's calendar, appointments, meetings, and travel arrangements.
- Coordinate schedules and appointments for the Board of Directors.
- Handle confidential correspondence, emails, and official documents.
- Organize meetings, prepare agendas, and take meeting minutes when required.
- Coordinate and assist with administrative matters related to the Chairman's family members, including appointments, travel arrangements, and other personal coordination as assigned.
- Ensure the efficient operation of the office, including administrative support and coordination with internal departments and external stakeholders.
- Follow up on action items, deadlines, and important tasks on behalf of the Chairman.
- Maintain a high level of confidentiality, professionalism, and discretion in all matters.
- Perform other administrative and executive support duties as assigned.
Qualifications:
- Bachelor's degree in Business Administration, Management, Office Administration, or a related field (required).
- Native or fluent Arabic speaker with excellent English communication skills (written and verbal) (mandatory).
- Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or Office Administrator supporting C-level executives, Chairmen, CEOs, or Board members.
- Proven experience managing complex calendars, travel arrangements, and Board-level coordination.
- Strong understanding of corporate governance protocols and executive office operations.
- Exceptional organizational, time management, and multitasking skills with the ability to prioritize effectively.
- High level of integrity, professionalism, discretion, and ability to handle highly confidential information.
- Excellent written communication, meeting coordination, and minute-taking skills.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
- Ability to work under pressure, manage multiple priorities, and maintain attention to detail.
Location: Abu Dhabi, UAE
