FINANCE OFFICER - INVENTORY AND FIXED ASSETS

The Assets Receiving Officer is responsible for receiving, inspecting, recording, tagging, and coordinating the distribution of all university assets, including furniture, equipment, laboratory instruments, ICT equipment, and other capital and inventoriable assets. The position ensures that assets acquired by the university are properly verified, documented, and entered into the university's asset management system in accordance with institutional policies, financial regulations, and audit requirements.

Asset Receiving and Verification

• Receive all university assets delivered by suppliers, contractors, and donors.
• Verify delivered items against purchase orders, delivery notes, contracts, and approved specifications.
• Inspect assets for completeness, quality, functionality, and physical condition.
• Report damaged, defective, or non-compliant items to Procurement and relevant departments for resolution.
• Coordinate with end-user departments during the inspection and acceptance process where necessary.

Asset Registration and Tagging

• Register newly acquired assets in the university's asset management system.
• Assign and affix university asset identification tags and barcodes.
• Record asset details including description, serial number, model number, acquisition cost, supplier information, warranty period, and assigned location.
• Ensure timely updating of the university asset register.

Inventory and Custody Management

• Maintain temporary custody of assets prior to deployment to user departments.
• Ensure proper storage and safeguarding of assets awaiting distribution.
• Coordinate transfers of assets to departments, laboratories, library and administrative units.
• Prepare and maintain asset handover and acceptance documentation.

Record Keeping and Reporting

• Maintain accurate receiving records, delivery documentation, Customs documentation, warranty certificate and other relevant asset files.
• Generate periodic reports on received assets and asset movements.
• Assist in preparing information required for internal and external audits.
• Support annual asset verification and inventory exercises.

Compliance and Quality Assurance

• Ensure compliance with university asset management policies, procurement procedures, and financial regulations.
• Assist in monitoring asset accountability and proper utilization across the university.
• Support investigations related to missing, damaged, or unaccounted-for assets.
• Recommend improvements to asset receiving, tracking, and inventory control processes.

· Perform other tasks and duties as assigned / needed in order to meet the requirements of the role and the goals of the Institute.

Required Minimum Qualifications

• Bachelor's Degree in Supply Chain Management, Logistics, Business Administration, Accounting, Finance, Procurement, Public Administration, or a related field.
• Minimum of two (2) years of relevant experience in asset management, inventory control, logistics, procurement, or warehouse operations.
• Experience in a higher education institution, public sector organization, or large corporate environment is an added advantage.
• Knowledge of asset management principles and inventory control procedures.
• Familiarity with ERP, asset management and/or inventory management systems/software.

·      Proficiency in Microsoft Office applications, especially Excel and database management tools.

• Understanding of procurement and financial control processes.
• High level of integrity and accountability.
• Strong attention to detail, accuracy and excellent organizational and record-keeping skills.

·      Flexible on working hours (Including weekends and evenings if needed).

·      Excellent communication and interpersonal skills (verbal and written).

·      Ability to represent the University in a professional manner.

Application Procedure:

Please email your application to[Confidential Information] and include the following in your application:

·      Subject line must include the source, your name and position you are applying for;

(Name – Finance Officer – Inventory and Fixed Assets)

·      Cover letter detailing your technical/professional, teaching, and scholarship qualifications and achievements

·      Resume or curriculum vitae

·      Contact information

Applications review will begin immediately and continue until a candidate is selected. Only shortlisted candidates will be contacted. For more information, please visit RIT Dubai website: www.dubai.rit.edu.