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Office Manager

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Job Description

Job Role :

An Office Manager provides high-level administrative support to senior executives, helping them manage their day-to-day activities, schedules, and tasks efficiently. This role involves multitasking, attention to detail, and excellent communication skills. The Executive Assistant acts as a liaison between the executive and other stakeholders, ensuring smooth operations within the organization.

Duties & Responsibilities :

  • Organize and maintain the executives calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prioritize tasks and ensure the executives time is utilized effectively.
  • Coordinate with internal and external stakeholders to manage time-sensitive requests.
  • Screen and direct incoming calls, emails, and correspondence.
  • Handle confidential information with discretion and professionalism.
  • Schedule and organize meetings, including preparing agendas and materials.
  • Take notes during meetings and prepare meeting minutes.
  • Ensure all required documents and resources are available before meetings.
  • Organize and maintain files, records, and documents in both physical and digital formats.
  • Ensure documents are easily accessible and up to date.
  • Assist in organizing company events, conferences, or seminars.
  • Coordinate logistics and ensure the event runs smoothly.

Job Specifications :

  • Diploma degree or bachelors degree in business, executive secretary or any related field.
  • Experience as an executive assistant, administrative assistant, or similar role, preferably supporting senior executives.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and other office tools. Experience with project management tools is a plus.
  • Excellent organizational skills with the ability to manage multiple tasks and meet deadlines.

More Info

Industry:Other

Function:Administrative

Job Type:Permanent Job

Skills Required

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Date Posted: 04/02/2025

Job ID: 105042665

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Last Updated: 04-02-2025 07:16:03 PM