Key Responsibilities:
- Receive purchase requisitions and obtain quotations from approved suppliers.
- Prepare and issue purchase orders and follow up on deliveries to ensure timely receipt of materials.
- Coordinate with suppliers regarding pricing, lead times, and order status.
- Maintain supplier databases, procurement records, and purchasing files.
- Verify supplier invoices against purchase orders and delivery notes.
- Monitor inventory levels and coordinate with warehouse personnel to avoid stock shortages.
- Maintain, update, and control all procurement-related documents, contracts, technical data sheets, and correspondence.
- Ensure proper filing, indexing, retrieval, distribution, and archiving of documents.
- Control document revisions and maintain document registers in accordance with company procedures.
- Prepare procurement reports, outstanding purchase order reports, and document status reports.
- Assist in audits by providing required procurement and document control records.
- Perform other duties assigned by management.
Qualifications and Experience
- Bachelor's Degree or Diploma in Supply Chain Management, Business Administration, or a related discipline.
- Minimum 3 years of experience in procurement and document control, preferably in a manufacturing or industrial environment.
- Proficiency in ERP/SAP systems and Microsoft Office applications.
Competencies
- Procurement and vendor coordination
- Document management and record control
- Negotiation and communication skills
- Attention to detail and accuracy
- Time management and multitasking abilities
- Ability to work under pressure and meet deadlines
