Position Title: Procurement Officer KEY ACCOUNTABILITIES Description
Implement the Buying Procedure and Ways of Working.
Coordinates and ensures forecasts are sent to the suppliers.
Maintains supplier relationships by resolving supplier issues such as supplier payment over dues, responds to queries and requisitions for samples and information
Evaluates, monitors, and communicates to supplier's performance on deliveries, material, or service rejection
Completes information request sheets such as volumes forecasts for buying contracts, buying form for material forecasts through the buying form to the finance team, provides explanations to price variances.
Arranges / facilitates supplier review meetings, quality audits and safety evaluations and visits
Generates and provides reports on supplier spends quarterly, risks on CCFOT (Customer Case Fill on Time) arise from supplier risks to the regional compatibilities team monthly.
Supports early Procurement involvement in category innovation and supply chain projects (facing & integrating with the Category/Geography, acting as the point of contact in brand / category / SC teams) within Business Unit of responsibility.
Understands and collects category program and needs (from category development, brand development and supply chain) subsequently discusses and agrees with Procurement Operations Manager on the procurement activities.
Supports the Supply Chain in Procurement issues related
Acts as Custodian of the business relationship on innovation project management, customer service, provides supplier splits
Ensures alignment between business needs and Supply Markets capabilities
Enable communication (Project review - Information flow - Target/goals & strategies)
Supplier Collaboration & Innovation
Represents Procurement in the category innovation projects meetings (material cost, speed to market, complexity, and coherence with strategy)
Support suppliers selection to be involved in projects
Influence Suppliers strategy to fulfil Category business goals
Support material procurement in leveraging effectively external relationships to support the innovation process
Supports the Competitor Analysis and Benchmarking to the material network teams
Provide input to SC analysis on materials and suppliers drawing on expertise of the Procurement teams facing various supply markets
Directly leads or co-ordinates some Innovation projects him/herself as needed
Supports implementation and operational execution of PI Portfolio Procurement sourcing strategies and selected supply base into the category / brand / R&D teams and prevents use of non-selected suppliers.
Supports supplier capacity planning and run strategy development, communication of UL requirements to suppliers and expediting of orders [placed by material managers] as needed.
Participation in the category / brand / R&D innovation projects, cost savings teams as supply project manager and is the communication conduit for e.g. ideas, new technology, material cost, availability, risk, opportunity, supplier capital requirements etc. between the internal procurement groups, business operating teams and supply base.
Communicates output of Supplier Evaluation Program and develops and follows up corrective action and review process with internal customers, supplier relationship managers and suppliers
To ensure the satisfaction of internal customers with the services provided by the procurement organization (same as procurement coordinator)
Support the periodic Executive Summary for the Team by consolidating and reporting various KPIs (e.g. VIP, Payment Terms Tracker, Supplier Performance) (common with procurement coordinator)
To handle diverse customer, supplier or operational issues when they arise. (Same as procurement coordinator)
Support in preparing and executing of team/project meetings/telcons and visits (same as procurement coordinator).
QUALIFICATIONS & EXPERIENCE
Graduate degree in finance or business management or post graduate qualification in finance ormanagement.