Receptionist

Job Title:Receptionist / Front Desk Administrator

Location:Dubai, UAE

Salary:AED 10,000/month

Position Overview

We are seeking a polished and proactive Receptionist / Front Desk Administrator to manage front office operations and executive travel coordination. This role is ideal for someone with 25 years of experience in administrative support, office management, and booking travel arrangements for senior stakeholders. Based in Dubai, the position requires excellent communication skills, attention to detail, and a service-oriented mindset.

Key Responsibilities

Front Desk & Office Administration

Greet and assist visitors, clients, and staff with professionalism and warmth

Manage incoming calls, emails, and correspondence; route inquiries appropriately

Maintain a tidy and organized reception area and meeting rooms

Handle courier services, office supplies, and general administrative tasks

Support scheduling of meetings, appointments, and internal events

Executive Travel & Logistics Coordination

Arrange flights, hotel bookings, ground transportation, and visa documentation for senior executives

Coordinate complex travel itineraries across multiple time zones

Liaise with travel agencies, hotels, and service providers to ensure smooth execution

Track travel budgets, preferences, and loyalty programs for frequent travelers

Provide timely updates and contingency plans for changes or disruptions

Documentation & Reporting

Maintain accurate records of bookings, expenses, and vendor contacts

Prepare travel summaries, expense reports, and administrative logs

Support preparation of meeting agendas, minutes, and follow-up actions

Stakeholder Support & Communication

Act as a point of contact for internal teams and external guests

Ensure confidentiality and discretion in handling sensitive information

Provide high-level support to senior management with a focus on responsiveness and reliability

Qualifications & Experience

Bachelor's degree or diploma in Business Administration, Hospitality, or related field

25 years of experience in front desk, office administration, or executive travel coordination

Proven experience managing flight, hotel, and travel logistics for senior stakeholders

Strong organizational and multitasking skills with attention to detail

Excellent verbal and written communication skills

Proficiency in MS Office and familiarity with travel booking platforms