Receptionist

Job Title: Receptionist - Arabic Speaker

Location: Dubai, UAE

Salary: Up-to AED 7,000 per month

Experience: 23 Years

About the Role

We are seeking a well-organized, professional, and customer-focused Receptionist to manage front-office operations and ensure smooth daily coordination across departments. This role requires a polished communicator who can handle visitors, calls, documentation, and administrative tasks with efficiency and attention to detail.

Key Responsibilities

Front Desk & Visitor Management

Greet visitors warmly and direct them to the appropriate department or staff member.

Manage visitor logs and maintain a professional and welcoming reception area.

Handle all incoming calls, identify purposes of calls, and route them to the correct personnel.

Mail & Courier Handling

Receive, sort, and distribute incoming mail and courier packages promptly.

Manage all outgoing courier requests and record dispatch details accurately.

Monitor incoming/outgoing faxes and ensure correct routing and proper filing of originals.

Administrative & HR Support

Assist HR and Admin teams with printing, scanning, document follow-up, and signature coordination.

Provide staff with required forms such as annual leave requests, temporary leave passes, passport requests, and gate passes.

Maintain organized filing systems and support in document preparation when required.

Travel & Accommodation

Coordinate flight bookings through approved travel agencies or online platforms.

Obtain quotations, secure management approval, and ensure accurate travel arrangements.

Handle hotel booking requests for employees and visitors.

Office Coordination

Coordinate office and building maintenance requests and follow through until resolution.

Support day-to-day office operations to ensure efficiency and smooth workflow.

Assist with photocopying, filing, and general clerical tasks as needed.

Candidate Requirements

23 years of experience as a Receptionist or Front Desk Administrator in a corporate environment.

Strong communication and interpersonal skills with a professional demeanor.

Proficiency in MS Office (Word, Excel, Outlook).

Excellent time management, organization, and multitasking abilities.

Ability to handle confidential information with discretion.

Customer-service focused with a positive and proactive attitude.