Senior Bid Coordinator

WE ARE HIRING | SENIOR BID COORDINATOR

We are looking for an experienced Senior Bid Coordinator to join our team and play a key role in managing and coordinating the preparation and submission of technical and commercial bid packages.

Key Requirement: Candidates must have prior experience working on the contracting / construction side, with strong exposure to tendering, bidding, estimation, and proposal coordination.

Key Responsibilities:

• Lead and coordinate end-to-end bid and tender activities, including document preparation, submission schedules, and compliance tracking.

• Coordinate with Estimation, Engineering, Project Management, Procurement, Legal, and other internal teams to ensure timely and accurate bid submissions.

• Review tender and bid documents to ensure completeness, accuracy, and compliance with client requirements and contract specifications.

• Manage bid timelines, deadlines, and submission requirements, proactively addressing any potential delays or issues.

• Coordinate with subcontractors and suppliers to obtain quotations, clarify technical requirements, and incorporate inputs into bid proposals.

• Ensure compliance with tendering regulations, contract requirements, client specifications, and industry standards.

• Maintain accurate bid databases, documentation, and records for future reference.

• Participate in bid strategy meetings and provide recommendations to improve bid competitiveness and success rates.

• Support and guide junior Bid Coordinators and team members to maintain quality and efficiency.

• Build and maintain positive relationships with internal and external stakeholders throughout the bidding process.

Requirements:

• Bachelor's Degree in Business Administration or a related field.
• Minimum 5 years of overall experience, with at least 3 years of relevant experience in Bid Coordination / Tendering / Proposal Management.
• Mandatory experience within the Contracting / Construction industry.
• Experience in managing technical and commercial tender documentation and coordinating with estimation and engineering teams.
• GCC experience is an advantage.
• Strong knowledge of contract and bid documents, proposal management, project estimating, and document control.
• Excellent organizational, communication, coordination, and deadline-management skills.
• Proficiency in Microsoft Office and bid management systems.
• ERP knowledge, preferably SAP functional skills, is required.
• Strong ability to manage multiple bids and tenders simultaneously under tight deadlines.