Responsible for managing tendering operations, monitoring procurement portals, and supporting the end-to-end bid submission process. Acts as the central coordination point between BD, procurement, and leadership to ensure timely identification and submission of opportunities.
Key Responsibilities
Tendering Inbox & Opportunity Tracking
- Manage the tendering inbox and review incoming RFPs/RFQs
- Identify relevant opportunities and upload them to the RFP tracker
- Maintain accurate and up-to-date tracking of all opportunities
Client Follow-ups & Tender Status Management
- Proactively follow up with clients and procurement teams on all submitted tenders
- Track tender status, including evaluation progress, clarification requests, and award timelines
- Maintain continuous visibility on each opportunity through regular follow-ups
- Ensure timely responses to client clarifications and additional requirements
- Update internal stakeholders on tender progress, risks, and expected outcomes
Portal Monitoring & Management
- Monitor procurement and vendor portals, including:
- Etimad Platform
- SAP Ariba
- Download RFP documents, track updates, and monitor deadlines
Bid Submission Support
- Coordinate with BD team and leadership on opportunities
- Prepare and organize submission requirements and documents
- Upload final submissions on portals within deadlines and ensure compliance
Vendor Registration
- Register the company as a vendor on client platforms
- Submit required documentation and maintain updated company profiles
- Track and follow up on registration status
Internal Coordination
- Communicate opportunities and updates with BD team and leadership
- Follow up to ensure alignment and timely actions across teams
Requirements
Functional Background: Minimum of 2-3 years of experience specifically within a
Procurement, Tendering, or Business Development Support department.
Government Procurement: Solid understanding of the
Saudi Government Procurement Law and regulations.
Government Portals: High familiarity with government portals (specifically
Etimad, SAP Ariba, etc.).
Technical Skills: Strong proficiency in
Microsoft Office (Word, Excel, PowerPoint).
Language: Arabic (fluent) and English (fluent).
Mindset & Personality:
- Highly proactive and detail-oriented
- Strong ownership and accountability
- Excellent coordination and follow-up skills
- Comfortable handling pressure and working to tight deadlines
