Company Description

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group's operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

Job Description

We are seeking a detail-oriented and efficient Document Controller to join our team in Khafji, Saudi Arabia. The successful candidate will be responsible for implementing and maintaining an effective document management system, ensuring the proper handling, distribution, and storage of project documents while maintaining accuracy, integrity, and compliance with organisational and regulatory standards.

Implement and maintain a comprehensive document management system for all project documents
Receive, review, and register incoming and outgoing project documents, ensuring completeness, accuracy, and compliance with project standards
Control and monitor the flow of documents within the organisation
Distribute documents to relevant parties promptly and efficiently
Track and manage document review and approval processes
Organise and maintain physical and electronic document storage systems
Ensure documents are easily retrievable and secure from unauthorised access
Manage and control document revisions, tracking all changes and maintaining a revision register
Ensure all documents comply with relevant legal, regulatory, and project-specific standards
Generate regular reports on document control activities and provide status updates to project managers and stakeholders
Coordinate with project teams, clients, subcontractors, and other stakeholders to ensure effective document control
Communicate document control processes and requirements clearly and effectively
Regularly review and update document control procedures to align with best practices and standards

Qualifications

Bachelor's degree in business administration, information management, or a related field
5 years of experience in document control or a similar role
Proficiency in document management systems and Microsoft Office Suite (especially Excel and Word)
Strong knowledge of document control processes and procedures
Familiarity with industry-specific standards and regulations
Excellent attention to detail and organisational skills
Strong analytical and problem-solving abilities
Effective communication skills, both written and verbal
Ability to work under pressure and meet deadlines
Capability to work collaboratively with various stakeholders
Arabic language skills are highly desirable due to the job location

Document Controller - Saudi Natioal