Job Description

Working at Abbott
At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your True self, and live a full life. You'll also have access to:

Career development with an international company where you can grow the career you dream of.
A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works out of our Egypt location in the Established Pharmaceuticals division.

Divisional Information

Established Pharmaceuticals

We are committed to bringing the benefits of our trusted medicines to more people in the world's fastest-growing countries. Our broad portfolio of high-quality and differentiated branded generic medicines reaches across multiple therapeutic areas including gastroenterology, women's health, cardiometabolic, pain management/central nervous system, and respiratory.

What You'll Work On

Office & Administrative Management

Oversee daily office operations to maintain an efficient and productive workplace.
Lead and develop the administrative team, aligning priorities, objectives, and performance.
Coordinate company events, meetings, training sessions & employee engagement activities.
Maintain accurate business records, organizational data and related documentation.
Ensure effective record management and compliance with company policies.

Executive & Leadership Support

Provide administrative and operational support to the Africa Head, Egypt Country Manager, and Leadership Team.
Manage calendars, meetings, travel arrangements, and business logistics.
Coordinate leadership meetings, including agenda, minutes, and follow-up actions.
Serve as a key liaison between leadership, employees, and external stakeholders.

Procurement & Vendor Management

Manage procurement activities to ensure timely delivery of goods and services.
Partner with Regional Procurement on supplier selection, negotiations, and vendor performance management.
Build and maintain strong relationships with vendors and service providers.
Support contract administration, renewals, and compliance requirements.
Collaborate with Finance to ensure timely invoice processing and payment resolution.
Drive cost optimization and operational efficiency initiatives.

Fleet Management

Manage the company vehicle fleet, including procurement, insurance, maintenance.
Ensure compliance with company vehicle policies and eligibility requirements.
Coordinate vehicle replacements, maintenance schedules, and repair activities.
Maintain strong relationships with suppliers, dealerships, leasing companies, and insurance providers.
Monitor fleet costs and identify opportunities to improve utilization and reduce expenses.
Ensure employee safety by maintaining vehicles in good condition and complying with safety standards.

Compliance & Continuous Improvement

Ensure adherence to Abbott's policies, procedures, and compliance requirements.
Maintain effective controls, governance, and operational compliance across procurement, fleet, and administrative processes.
Support digital transformation initiatives and drive continuous process improvement projects.
Prepare operational reports, analyze performance metrics, and provide actionable recommendations to leadership for informed decision-making.

Required Qualifications

7+ years of experience in Office Management, Administration, Fleet Management and/or Procurement
Proven experience managing vendors, contracts, and administrative operations.
Experience supporting senior leadership teams.

Preferred Qualifications

Experience in pharmaceutical, healthcare, FMCG, or multinational environments
Strong communication and interpersonal skills.
Excellent organizational and multitasking abilities.
Strategic planning and problem-solving capabilities.
Financial and budget management awareness.
Project coordination and event management skills.
Advanced proficiency in Microsoft Office applications.
Experience with SAP or similar ERP systems is preferred.
Strong attention to detail and confidentiality.
Ability to work independently while managing multiple priorities.

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

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Office Manager