We are seeking aAdministrative Customer Virtual Entry-Level Admin Assistant to support our customers and internal teams across the (MENA) region. This role combines front-line customer support with strong administrative coordination to ensure smooth day-to-day operations, accurate documentation, and timely resolution of customer inquiries. The ideal candidate is service-minded, detail-oriented, organized, and comfortable working in a multicultural, multilingual environment.

You will serve as a key point of contact for customers via phone, email, chat, and messaging platforms, while also handling administrative tasks such as data entry, filing, appointment scheduling, reporting, and coordination with logistics, finance, sales, and technical teams. This role requires excellent communication skills, professionalism, discretion with sensitive information, and the ability to manage multiple priorities with a calm, solutions-focused approach.

Responsibilities

Customer Service (Primary)
Respond promptly and professionally to customer inquiries through multiple channels (phone, email, chat, WhatsApp/other messaging tools where applicable)
Provide accurate information on products/services, pricing, availability, delivery timelines, warranties, return policies, and general support procedures
Resolve complaints and service issues with empathy, patience, and clear follow-through, escalating complex cases to the appropriate department when needed
Track and manage customer requests from first contact to closure, ensuring timely updates and adherence to service-level expectations
Maintain a positive customer experience by demonstrating cultural awareness, courteous language, and appropriate communication etiquette across MENA markets
Collect customer feedback and share insights with supervisors to improve service quality, processes, and recurring issue resolution
Administrative Support (Core)
Maintain accurate customer records, case notes, and service history in CRM/ERP systems, ensuring data quality and compliance
Prepare and update documentation such as order forms, service tickets, delivery notes, customer correspondence, and internal reports
Coordinate appointments, service visits, call-backs, and follow-ups; manage calendars and scheduling across teams
Support internal workflows including filing, scanning, archiving, and organizing digital documents in shared drives/systems
Assist with invoice queries and basic finance coordination (e.g., payment status checks, forwarding documents, confirming billing details) in collaboration with the finance team
Generate weekly/monthly customer service summaries (e.g., volume of requests, resolution time, common issues, customer satisfaction inputs)
Cross-Functional Coordination
Liaise with operations, logistics, and warehouse teams to track deliveries, handle delays, and communicate updates to customers clearly
Work closely with sales teams to support customer onboarding, account updates, and post-sales coordination
Collaborate with technical support (if applicable) to ensure accurate troubleshooting, scheduling, and customer guidance
Communicate consistently across different countries/time zones within MENA, ensuring handovers and continuity for ongoing cases

Requirements

High school diploma required; Bachelor's degree or diploma
Basic of experience in customer service, administrative support, call center operations, hospitality, retail support, or a similar customer-facing role (MENA experience is a strong advantage)
Proficiency with common office tools (Microsoft Office/Google Workspace), especially Excel/Sheets, email management, and document formatting
Experience using CRM systems

Language Requirements (MENA-Focused)

Basic Arabic (spoken and written) is preferred for most MENA markets
Basic English (spoken and written)

Skills And Competencies

Strong customer-first mindset with the ability to remain calm and professional under pressure
Excellent verbal and written communication with clear, polite, and solution-oriented messaging
Strong attention to detail and accuracy in documentation, data entry, and record-keeping
Ability to prioritize tasks, manage multiple tickets, and meet deadlines in a fast-paced environment
Problem-solving capability: identify root causes, propose solutions, and escalate effectively when needed
High integrity and discretion when handling confidential customer and company information
Cultural sensitivity and awareness of customer expectations across different MENA countries

Working Conditions and Schedule

Role may be office-based, hybrid, or remote depending on business needs and country regulations
Typical working weeks in parts of MENA may follow , with flexibility required during peak periods.
Some roles may require occasional coordination outside standard hours to support customers in different time zones or manage urgent cases

Performance Indicators (KPIs)

Success in this role is commonly measured by:

First response time and overall resolution time

Quality and accuracy of case documentation

Customer satisfaction feedback (CSAT) and complaint handling quality

Ticket backlog management and follow-up consistency

Adherence to policies, scripts/processes, and service standards

Administrative accuracy (data quality, report timeliness, document compliance)

Career Growth Opportunities

This role offers clear development pathways, depending on performance and interest, including:

Senior Customer Service Representative / Team Lead

Customer Experience (CX) Specialist

Office Administrator / Operations Coordinator

Sales Support / Account Coordinator

Quality Assurance (QA) or Training Specialist

Equal Opportunity Statement

We are committed to creating an inclusive workplace that respects diversity across the MENA region. All qualified applicants will be considered without discrimination based on nationality, gender, age, disability, or any other protected status in line with applicable local laws.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Administrative Customer Virtual Entry-Level Admin Assistant (copy)