TGP International

WE CREATE, DESIGN AND BUILD AWARD WINNING WORLD-CLASS F&B AND RETAIL BRANDS FOR OUR CLIENTS AND PARTNERS

TGPInternational are a hospitality consultancy based in London and Dubai. We team up with passionate brands, clients and entrepreneurs to make their long-term vision a reality through concept development, creative interior design, graphic design & branding, franchising, advisory & operational services and project management.

Some of our clients include: Dubai Expo 2020, Marriott, Hilton, Waldorf Astoria, Harrods, Sushi Samba, Adrift Burger Bar, Nakheel Malls, Selfridges, Time Out Market, FIFA World Cup 2022, The National, and Tashas.

Do you have a real passion for food and hospitality Are you a foodie Does the idea of creating world-class restaurants, food halls and F&B excite you

As the world's leading hospitality agency, offering an outstanding 360 degree service to our clients, we are constantly striving to be the best and lead the sector in F&B and hospitality consultancy. We need a driven and creative person to join our fun and dynamic team and have a direct contribution and client exposure on some of the world's leading projects.

POSITION OVERVIEW:

The Project Admin & Systems Coordinator supports the setup, coordination and administration of TGP projects, systems and shared project information.

The role helps improve visibility across Asana, Clockify, SharePoint and other business platforms, ensuring teams have the information, access and structure needed to deliver work efficiently.

Key Responsibilities

Business Systems & Software Administration

Administer and support Clockify, Asana, HubSpot and other business systems
Coordinate project onboarding within Asana, including project creation, team allocation and access management
Assist with Clockify project setup, employee assignment and timesheet onboarding
Train teams on effective platform usage and best practices
Maintain dashboards and improve data visibility across systems
Promote consistent adoption and standard operating procedures
Ensure shared resource tasks are visible in Asana
Maintain clear task briefs, deadlines, owners and status updates in Asana
Support teams in using Asana to manage central resource requests

Project & Document Control

Set up new projects and maintain project records
Manage file naming conventions and document control
Coordinate contract administration and project documentation
Support invoice tracking and project cashflow administration
Assist with sub-consultant coordination and payment tracking
Support client portals such as Aconex and other file-sharing platforms
Maintain TGP project lists and keep it up to date and issue new project announcements
Support SharePoint folder setup, syncing and document upload processes
Maintain template libraries and latest approved formats
Help teams reduce formatting time by preparing documents in TGP standard

Meeting Governance for Client Leads

Monitor meeting minutes and action completion
Support compliance with TGP's IMPACT meeting principles
Follow up on outstanding actions with teams

Excel, Data & Feasibility Support

Support feasibility template updates and formatting
Help check linked Excel formulas and flag errors
Support teams with clean Excel outputs in TGP format
Work with teams to identify where tools or AI can reduce manual formatting

Creative & Proposal Support

Prepare high-quality PowerPoint presentations
Source and curate imagery
Assist with concept copywriting and presentation narratives
Support proposal formatting and business development documentation
Support proposal trackers, pitch folders and submission admin

Preferred Experience

Experience using project management or CRM software
Strong PowerPoint design skills
Excellent English writing and copy-editing ability
Research and analytical capabilities
Experience in consulting, hospitality or professional services environments
Strong Excel skills and attention to formula accuracy
Experience with Asana, Clockify, SharePoint or similar platforms

Requirements

Bachelor's degree in Business Administration, Operations, Project Management or a related field
Strong organisational skills
Excellent English and Arabic communication skills
Strong PowerPoint, Excel and document formatting skills
High attention to detail
Comfortable working with multiple teams and deadlines

Admin coordinator, Facility & Administration

Project Admin & Systems Coordinator