Job Purpose

The Internationalization Project Administrator plays a crucial role in efficiently support in developing an oversee various national and international initiatives within the Office of Internationalization. This position is responsible for managing day- to-day administrative functions, supporting, developing project oversight, and contributing to the enhancement of the university's academic reputation and global competitiveness. The ideal candidate should be highly organized, detail- oriented, possess digital software skills alongside excellent communication skills.

Key Responsibilities

Supporting Assistant Chancellor's projects for Global Partnerships and Impact:

Support in Developing and Managing projects related to International academic affairs and ensuring accurate and timely presentation to senior leadership.
Support in Projects related to optimizing ADU Ranking and Reputation.

Office Management And Projects

Assist various initiatives, including events, conferences, and support programs such as the Global Engagement Program (GEP) and the Global Brown Bag Seminar Series (GBBSS).
Assist in the development of proposals of national and international events and initiatives.
Assists in the development of Microsoft Office presentations.
Manages calendars, appointments for the Assistant Chancellor for Global Partnerships and ImpactTakes and maintains accurate records of meetings, correspondence, and administrative materials.
Communicate with stakeholders to ensure that project objectives are clearly defined and understood.
Raise Purchase requisitions as needed for the department and works with the relevant stakeholders.
Coordinate project activities and communicate with team members and stakeholders to ensure projects are completed on time and within budget.
Facilitate communication and collaboration between project team members.
Assist the project team in the planning and execution of digital projects, including creating project plans, timelines, and budgets; Submit and reconcile expense reports.

Reports & Documentation

Attends meetings, records minutes, and follows up on action items as necessary.
Maintains signature files, documentation, and filing systems, ensuring confidentiality and accuracy.
Support in developing projects websites and proposals.

Minimum Educational Qualifications Required For The Role

Bachelor's degree in Engineering, Project Management, IT, Business Administration, or a related field is preferred.
Master's Degree in Engineering, Project Management, IT, Business Administration, or related field preferred.

Minimum Years Of Experience Required

1-2 years of experience in an administration and IT project support role.

Nature Of Relevant Experience Required

Experience in a similar setup supporting senior executives and managing projects.

Language - Skills

Fluency in English is required, and proficiency in Arabic is an added advantage.

Special Skills And Abilities

Possesses advanced knowledge of Microsoft Office (Excel, Word, Outlook), PowerPoint, website development, Zoom, SKYPE, Teams. Eagerness to learn new applications as they become standard in the University.
Possesses strong diplomatic skills and an engaging, sociable personality.
Demonstrated history of confidentiality, flexibility, dedication, excellent verbal, grammar, and written communication skills, organizational, time management, prioritization, cognitive and problem- solving skills
Prioritizes multiple tasks seamlessly with a strong attention to detail
Exercises good judgment and discretion analyzing and resolving confidential, difficult and sensitive situations on their own, and knowing when to escalate.
Capable of simultaneous minuting of meetings.
Establishes and maintains cooperative working relationships with coworkers, other staff, faculty, and administrators.
Types and/or operates an automated keyboard with speed and accuracy to produce word processing, spreadsheets, and database management documents.
Ability to work in a collaborative environment and function as a member of the Office of Internationalization Team.
Understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, cultural, and ethnic backgrounds of ADU's students, faculty, employees and community.

Internationalization Administrative Assistant