PulseMediaNL is seeking a detail-oriented and organized Administrative Records Specialist (Remote) to join our remote team. This role is essential in managing records, maintaining accurate documentation, and supporting administrative operations to ensure efficient information handling and compliance across the organization.

Responsibilities

Records Management & Documentation

Maintain, organize, and update digital records and administrative documentation accurately
Review records for completeness, accuracy, and compliance with company procedures
Manage file organization, archiving, and document retrieval processes
Ensure confidentiality and secure handling of sensitive information and company records

Administrative Support

Assist with administrative and clerical tasks related to records management
Prepare reports, spreadsheets, and documentation as needed
Support internal teams with record requests and document tracking
Maintain organized filing systems and accurate documentation logs

Data Integrity & Quality Control

Perform regular audits and quality checks to ensure data accuracy and consistency
Identify and resolve discrepancies or missing information promptly
Track updates, changes, and document activity across systems
Follow company standards and procedures for records management and retention

Systems & Process Improvement

Use document management systems, databases, and administrative tools effectively
Assist in improving workflows and operational efficiency related to records handling
Maintain accurate and up-to-date information across systems and platforms
Contribute to process improvement initiatives and documentation updates

Requirements

About the Ideal Candidate

1–3 years of experience in records management, administrative support, or a similar role
Strong organizational and time-management abilities
Excellent attention to detail and commitment to accuracy
Ability to handle confidential information professionally and discreetly
Strong communication and interpersonal skills
Basic analytical and problem-solving abilities
Comfortable working independently in a fully remote environment
Familiarity with document management systems, databases, or administrative platforms is a plus
Basic proficiency in Microsoft Office Suite, particularly Excel or similar tools
High school diploma or equivalent required; additional education in administration, business, or a related field is a plus

What We Offer

Meaningful contribution through records management and administrative support
Remote-first flexibility to support work-life balance
Opportunities for professional growth and skill development
Collaborative and supportive team environment
Competitive compensation aligned with experience
Long-term stability within a growing and organized organization

Diversity & Inclusion

We are committed to fostering a diverse, equitable, and inclusive workplace where everyone feels valued, respected, and empowered to contribute. All qualified applicants are encouraged to apply.