B. System Administration & Governance C. Coordination & Interface Management D. Quality & Compliance E. Reporting & Monitoring F. Team Leadership G. Archiving & Handover 3. Key Deliverables 4. Qualifications & Experience Education Experience 5. Skills & Competencies 6. Software & Systems

Role Purpose To lead and manage the document control function ensuring efficient handling, tracking, distribution, and archiving of all project documents in compliance with project requirements, client standards and company procedures.
Key Responsibilities A. Document Control Management
Establish and implement document control procedures, workflows, and systems.
Manage the end-to-end document lifecycle including receipt, review, approval, distribution, and archiving.
Ensure proper document numbering, version control, and revision tracking.
Administer Electronic Document Management Systems (EDMS) such as Aconex, SharePoint, or Documentum.
Configure workflows, access controls, and document registers.
Ensure system compliance with project and client requirements.
Coordinate with Engineering, Procurement, Construction, QA/QC, and subcontractors for timely document submission and approvals.
Interface with client and third parties for document exchanges and approvals.
Ensure smooth communication between internal and external stakeholders.
Ensure adherence to project specifications, document control procedures, and audit requirements.
Maintain document registers (MDR, SDR, correspondence logs, transmittal logs).
Conduct periodic audits to ensure document accuracy and traceability.
Track document progress against schedules and project milestones.
Generate reports on document status, overdue items, and bottlenecks.
Provide dashboards and KPIs for management review.
Lead and manage the document control team (Document Controllers, Coordinators).
Allocate work, monitor performance, and ensure timely deliverables.
Provide training and guidance on document control systems and procedures.
Ensure systematic archiving of all project documents (hardcopy and electronic).
Lead final documentation handover to client, ensuring completeness and compliance.
Master Document Register (MDR)
Supplier Document Register (SDR)
Transmittals and correspondence logs
Document status reports and dashboards
Final documentation dossier for project handover
Bachelor's Degree / Diploma in Engineering / Information Management / Business Administration
10–18 years of experience in document control within EPC projects
Minimum 5–8 years in a leadership role
Experience in large Oil & Gas / Offshore projects
Strong exposure to Middle East clients
Strong knowledge of document control processes and standards
Expertise in EDMS platforms (Aconex, SharePoint, Documentum)
High attention to detail and data accuracy
Strong organizational and reporting skills
Team leadership and stakeholder coordination
Ability to manage high-volume documentation in complex projects
Aconex / SharePoint / EDMS platforms
MS Office (Excel, Word, PowerPoint)
Basic understanding of project systems (Primavera, SAP)

Lead Document Controller