OVERVIEW

Our client is a privately held investment and business development platform based in Singapore. The organization takes a long-term approach to investing across a diverse range of asset classes while also fostering a high-quality network of investors, entrepreneurs, and business leaders across Asia.

In addition to investment activities, the firm is building an invitation-only community where influential individuals can exchange ideas, build trusted relationships, and explore collaboration opportunities. This role - Chief of Staff / Community & Operations Lead will play a key part in supporting both the operational and relationship-building aspects of that ecosystem.

This is a highly visible, business-facing role that sits at the intersection of operations, stakeholder management, events, and executive support.

Working closely with the Founder, you will oversee community operations, coordinate exclusive networking events, support investment-related workflows, and manage relationships with external professional advisers. The role offers significant exposure to senior business leaders, investors, and entrepreneurs across the region.

The ideal candidate combines exceptional interpersonal skills with a strong ability to execute, organize, and manage multiple priorities with precision.

Key Responsibilities

1. Community & Event Management

Coordinate and execute a range of curated networking activities, from intimate private gatherings to larger flagship events
Manage all aspects of event delivery, including concept development, venue sourcing, invitation management, and on-site execution
Act as host and primary point of contact for participants
Build and maintain relationships with community members, prospective participants, and strategic partners
Conduct post-event engagement and maintain participant records within CRM systems
Continuously improve community operating processes and member experience
Support expansion of community initiatives across regional markets, including Japan

2. Research & Business Operations Support

Collect, organize, and maintain research materials and market information from various public sources
Assist with internal research workflows and information management processes
Maintain tracking materials, reporting schedules, and operational databases
Support ongoing monitoring of relevant companies, sectors, and investment themes

3. External Vendor & Project Coordination

Coordinate with external service providers, including legal, accounting, tax, compliance, and administrative partners
Track key deadlines, documentation requirements, and regulatory obligations
Manage invoices, expense administration, and payment processes
Ensure projects involving external stakeholders are delivered on time

4. Communications & Content Support

Coordinate social media activities and publication schedules
Review and refine content before publication
Track engagement metrics and prepare basic reporting
Support production and coordination of event-related content and communications materials

5. Executive Support

Manage complex calendars and scheduling requirements
Coordinate travel arrangements and itineraries
Prepare meeting materials and briefing documents
Facilitate communication with key external stakeholders and partners

Success Measures

Performance will be evaluated through:

Successful execution and attendance of events
Quality of participant experience and engagement
Timeliness and accuracy of follow-up activities
Effectiveness of relationship-building initiatives
Delivery of projects within agreed timelines
Accuracy and efficiency of operational and administrative processes

Required Qualifications

Business-level fluency in both Japanese and English to liaise with Japanese speaking stakeholders
Minimum 3 years of experience within financial services, investment management, banking, wealth management, or a related environment
Strong understanding of financial markets and investment concepts
Experience managing relationships with senior executives, investors, entrepreneurs, or high-net-worth individuals
Experience organizing client events, networking functions, or stakeholder engagement initiatives
High degree of professionalism, discretion, and confidentiality
Strong project coordination and stakeholder management skills
Proficiency with business productivity tools such as Google Workspace and Excel
Comfortable using technology platforms and digital tools

Preferred Qualifications

Professional investment-related qualifications are advantageous
Experience supporting investment research, portfolio operations, or capital markets activities
Exposure to content creation, social media management, or event marketing
Previous experience within an entrepreneurial, investment, or private-office environment
Existing authorization to work in Singapore

Ideal Candidate Profile

You are someone who enjoys connecting people and creating meaningful experiences while remaining professional and detail-oriented behind the scenes.

You are comfortable engaging with senior stakeholders, investors, and business leaders, yet equally willing to handle administrative and operational responsibilities when required.

Most importantly, you are proactive, trustworthy, highly organized, and motivated by helping others succeed.

Why Join

Work directly alongside an experienced founder and gain broad business exposure
Build relationships with investors, entrepreneurs, and business leaders across the region
Develop expertise across operations, stakeholder management, events, and strategic projects
Enjoy significant ownership and visibility within a lean and growing organization
Opportunity to contribute to the expansion of a high-quality professional network spanning Singapore and Japan

We regret to inform that only shortlisted candidates will be notified.
Appreciate your understanding.

EA: JAC Recruitment Pte. Ltd.
EA Licence: 90C3026
EA Personnel: R24123855
EA Personnel Name: Mei Kamioka

#LI-JACSG #countrysingapore

Community & Operations Lead / Investment Analysis Support (Japanese speaking)