Job Description

Recruitment & Onboarding

Assist in the end-to-end recruitment process from job posting, resume screening, talent selection, and interview arrangement
Coordinate interviews with hiring managers and candidates, and follow up on interview status
Assist in preparing Letters of Employment, Confirmation, and other HR-related documents
Conduct new hire orientation, onboarding, and offboarding processes

HR Operations & Employee Administration

Maintain and update employee details and personal files
Monitor and update leave records for designated employee groups, ensuring accuracy and timeliness
Process employee claims via internal claim system
Update medical claims in the medical system for payroll reimbursement
Manage and update the mileage claims for payroll reimbursement
Handle business travel arrangements, including but not limited to staff flight and hotel bookings
Reconcile monthly corporate credit card expenses in coordination with the Finance team
Coordinate the ordering and distribution of name cards for all regions management and staff
Support general day-to-day HR administrative duties

Training & Learning & Development (L&D)

Handle administrative tasks for training programs, including but not limited to course registration, logistical coordination, and attendance tracking
Execute all L&D workflows in strict accordance with established company frameworks and procedures
Assist with Training Needs Analysis (TNA) by collecting and compiling department training data
Gather details on course pricing, vendor terms, and contract conditions for review
Follow up on required post-training documentation, evaluation forms, and certificates

Office Administration, Front Desk & General Support

Answer incoming calls, take messages, and redirect calls when required
Cover reception duties when needed
Manage and maintain pantry inventory and assist in purchasing pantry items
Plan, organise, and execute internal events and activities, including monthly birthday celebrations, monthly Fruits Day, and festive celebrations such as Chinese New Year (CNY) and Christmas
Perform any other ad-hoc HR and administrative duties as assigned

Job Requirements

Minimum O Level / A Level / ITE / Diploma or equivalent
At least 1 year of related working experience
Entry level is welcome to apply
Proficient in Microsoft Office applications
Good communication and interpersonal skills
A good team player with a positive work attitude, strong initiative, and resilience
Able to work independently with minimal supervision

Others

Working hours: 9am to 5pm, Mondays to Fridays
AWS and Performance Bonus is given subject to company and individual's performance

We regret to inform that only shortlisted candidates will be contacted.

Admin and HR Executive