We are seeking a highly organized, proactive, and analytical Personal Assistant to support the CEO of a leading consultancy firm. This role goes beyond traditional administrative duties. The successful candidate will play a key role in supporting organizational transformation projects, HR development initiatives, and managing CRM operations. This is a dynamic position suitable for someone passionate about HR, strategic thinking, and executive support.

Manage the CEO's calendar, appointments, and travel arrangements.
Prepare, proofread, and format documents, reports, and presentations (especially PowerPoint).
Coordinate meetings, take minutes, and follow up on action items.
Handle confidential information with discretion and professionalism.
Assist in the planning and execution of HR transformation and restructuring projects.
Support data gathering, analysis, and reporting for strategic decision-making.
Collaborate with the CEO on developing project timelines, milestones, and deliverables.
Track progress and ensure alignment with business goals.
Maintain and update the CRM system to ensure accurate client records.
Handle communication with clients, ensuring exceptional service.
Efficiently use CRM systems to track client interactions.
Generate client reports and analytics from the CRM to support strategic planning.
Collaborate with the marketing and client services teams to optimize CRM usage.
Assist in recruitment processes including scheduling interviews, candidate communication, and onboarding coordination.
Support the creation and management of training programs and performance management systems.
Maintain employee records and assist in implementing HR policies and initiatives.
Assist in preparing presentations (PowerPoint) and documentation.
Contribute to analysis and strategic thinking in transformation projects.
Conduct research and provide insights on industry trends.

Requirements

Bachelor's degree in Business Administration, Human Resources, or a related field.
Minimum 4 years of experience as a Personal Assistant, preferably in an HR or consulting environment.
Strong knowledge of HR practices and employee lifecycle processes.
Experience with CRM systems (e.g., HubSpot, Zoho, Salesforce).
Fluent written and verbal communication in English.
Highly organized, detail-oriented, and able to multitask in a fast-paced environment.
Strong analytical and critical thinking skills.
Proficiency in Microsoft Office Suite, especially Excel and PowerPoint.
Excellent time management and organizational skills.
Experience in Human Resources, including recruitment, employee relations, and all HR-related tasks.

Executive CEO Assistant & PA