Personal Assistant to CEO (Arabic Speaker)

Location: Dubai, UAE

Employment Type: Full-Time

Job Summary

We are seeking a highly organized, proactive, and professional Personal Assistant to the CEO to provide comprehensive executive and administrative support in a fast-paced Engineering Consultancy environment. The ideal candidate will play a key role in managing the CEO's daily operations, coordinating with internal departments, consultants, clients, contractors, and government authorities, while maintaining the highest level of confidentiality, professionalism, and operational excellence.

Key Responsibilities

Executive Support

Manage the CEO's calendar, appointments, meetings, and daily priorities.
Coordinate local and international business travel, accommodation, visas, and itineraries.
Prepare executive reports, presentations, meeting agendas, and Minutes of Meetings (MoMs).
Screen and prioritize emails, phone calls, and business correspondence.
Follow up on executive directives and ensure timely completion of action items.

Project & Engineering Coordination

Coordinate with architects, engineers, project managers, consultants, contractors, and clients regarding meetings, submissions, and project updates.
Track project timelines, approvals, technical submissions, and executive follow-ups.
Support the CEO in monitoring ongoing projects and ensuring effective communication between departments.
Maintain organized records of contracts, technical documents, project correspondence, and executive files.

Communication & Administration

Act as the primary liaison between the CEO and internal/external stakeholders.
Draft professional correspondence in Arabic and English.
Organize board meetings, executive meetings, and business events.
Handle confidential information with the highest level of discretion.
Coordinate with government authorities and external entities when required.

Requirements

Arabic Nationality – Mandatory.
Bachelor's degree in Business Administration or a related field.
Minimum 5 years of experience as a Personal Assistant or Executive Assistant supporting a CEO, Chairman, or Managing Director.
Previous experience working in an Engineering Consultancy is MANDATORY.
Candidates must have hands-on experience supporting engineering teams and coordinating with architects, consultants, project managers, contractors, and technical departments.
Strong understanding of engineering documentation, project coordination, technical submissions, and consultant workflows is essential.
Experience working on multiple engineering projects simultaneously is highly preferred.
Excellent written and verbal communication skills in both Arabic and English.
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Strong organizational, multitasking, and follow-up skills.
Ability to work under pressure and manage multiple priorities.
High level of professionalism, confidentiality, and attention to detail.
UAE experience is mandatory.

Preferred Qualifications

Experience within Engineering Consultancy firms in the UAE.
Familiarity with engineering project lifecycles and consultant/client coordination.
Experience coordinating with UAE authorities such as Dubai Municipality, Trakhees, DDA, RTA, and DEWA is an advantage.
Valid UAE Driving License is preferred.

Key Competencies

Executive Support
Calendar Management
Engineering Project Coordination
Consultant & Client Coordination
Meeting Coordination
Minutes of Meeting (MoM)
Business Correspondence
Document Control
Stakeholder Management
Time Management
Multitasking
Confidentiality
Problem Solving
Microsoft Office Suite

Personal Assistant to CEO-Engineering Counsultant (Arabic Speaker)