Company Description

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group's operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

Job Description

We are seeking an organized and efficient Administrative Assistant to join our team in Dubai, United Arab Emirates. As a UAE National, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day functioning of our organization.

Manage and maintain executive calendars, schedule meetings, and coordinate travel arrangements
Handle incoming phone calls, emails, and correspondence in a professional manner
Prepare and edit various documents, reports, and presentations
Organize and maintain filing systems, both physical and digital
Assist in planning and coordinating company events and meetings
Perform data entry and maintain accurate records in company databases
Provide general administrative support to various departments as needed
Greet and assist visitors, ensuring a positive first impression of the company
Manage office supplies inventory and place orders when necessary
Assist with basic bookkeeping tasks and expense reports

Qualifications

UAE National status
2-3 years of experience in administrative roles
Strong organizational skills and attention to detail
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Excellent verbal and written communication skills in English and Arabic
Demonstrated ability to manage time effectively and multitask in a fast-paced environment
Customer service orientation with a professional demeanor
Bachelor's degree in Business Administration or related field (preferred)
Familiarity with UAE business culture and practices
Ability to work independently and as part of a team
Proactive approach to problem-solving and task management

Administrative Assistant (UAE National )