About Flat6Labs

Flat6Labs is the leading entrepreneurial ecosystem builder in the Middle East and Africa (MEA) region, with multiple offices across the region and operations in more than fifteen countries. Supporting entrepreneurs at various stages, Flat6Labs collaborates with leading partners to run renowned startup programs, strengthen entrepreneurship in emerging markets, and provide expert advisory services to startups, corporates, and governments.

Since its launch in 2011 in Cairo, Flat6Labs has supported over 8,000 entrepreneurs in Africa, the Levant, and the GCC regions through tailored programs and extensive support services, partnering with global stakeholders.

For more information, visit www.flat6labs.com

About the Role:

The Operations Coordinator plays a critical role in ensuring the smooth day-to-day functioning of the office and program operations. This role sits at the heart of execution, supporting teams, vendors, and internal stakeholders to keep operations running efficiently, compliantly, and on time. If things are working seamlessly in the background, this role is doing its job right.

Main Responsibilities:

Assist with the management of daily operational activities
Manage contract and price negotiations with office vendors, service providers, and office leases
Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff
Manage petty cash and make sure invoices are recorded on time.
Manage office setup process, PO creation, and ensure the efficiency of workflow processes
Manage all procurement activities and maintain an updated list of suppliers/vendors with competitive quotations.
Support team members with operational queries (e.g., stationery, office equipment, Hardware, and travel arrangements)
Liaise with facility management vendors, including cleaning, catering, and security services
Compile, proofread, and edit drafts of contracts, leases, licenses, policies, and other legal documents in accordance with other regional offices
Assist in planning and implementing internal/external events, including meetings, program events, conferences, and managing related catering and logistics activities
Coordinate with the marketing team to develop social media content for all local events
Schedule meetings and appointments for team members
Coordinate with HR to update and maintain office policies as necessary
Assist in the onboarding process for new hires
Design, implement, and maintain filing systems to ensure the confidentiality of data.
Observe, review, and analyze processes to identify inefficiencies and areas where improvements could be made
Support with all tasks related to F6L programs throughout the different cycles
Perform miscellaneous job-related duties as assigned

Requirements

Bachelor's degree in Business Administration, Operations, Management, or a related field
2-4 years of experience in operations coordination, office management, programs support, or hub/campus operations
Based in Al Dhafra or willing to work on-site full-time
Strong organizational and coordination skills with close attention to detail
Comfortable managing multiple schedules, trackers, and stakeholders simultaneously
Fluent in Arabic and English (spoken and written)
Tech-comfortable (Google Workspace, scheduling tools, trackers, dashboards)

Nice-to-Have

Experience working in innovation hubs, accelerators, shared workspaces, or ecosystem programs
Familiarity with service delivery models, advisory sessions, or matchmaking formats
Calm under pressure, operational chaos does not scare you

What Success Looks Like

Smooth daily campus operations with zero surprises
High utilization of spaces and services with clean tracking
Programs and events that run on time and without operational bottlenecks
Clear records, accurate reporting, and proactive issue resolution

Benefits

Benefits

What's in it for you

Get the chance to work with high-potential growth startups and bright entrepreneurs from different backgrounds
Engage in the buzzing startup community in the MENA region
Work in an environment supporting creativity and proactivity, and be part of a small, dynamic team
Competitive package including medical insurance at one of the top medical insurance providers
Remote working model and flexible working hours

Operations Coordinator | UAE