Responsibilities

Order Management & Order Fulfilment:

Process customer orders: EDI, Open text and manual, samples, LC, interco and export
Deal with customer queries - Deliveries / shortages / CC / Transport / commercial / finance/ traffic planning / 3PL
Failure management - re process, cancel and comms to customers, transport and CC
Respond to issues/queries from a number of sources (Phone, emails 24/7 int and ext, Teams & Zoom chats)
End of day reports to make sure all orders are clean
Book in deliveries through seperate customer portals or phone customer Goods In or by emails then input into SAP
Order cleansing
Managing exceptions within our network - dealing with internal operational issues and advising our customers (Internal & external)
Training and on boarding of new associates

Manage returns and refusals:

Create return delivery and inform sending WH and 3PL about pick up order
Align on issue resolution with customer
Receive notification about return delivery from customer/sales (in rare cases – only large quantity errors, health issues, damages etc.)

Other activities:

People Responsibilities

Support Customer Support team with all initiatives to improve GBS service offerings
Support relationship management with key stakeholders within BU supply chain

Qualifications

Qualifications:

Abilities:

Highly effective customer service skills to build and maintain very good working relationships with internal and external customers.
Excellent attention to detail with data entry and order processing experience.
Proficient in IT technology with good knowledge of Microsoft Office Excel.
Ideally good knowledge of order-take systems or SAP, or have the ability to learn and adapt to bespoke systems and processes.
Excellent communication skills.
Systematic, disciplined and analytical approach to problem solving.
Demonstrate ability to work against daily deadlines with the ability to plan and prioritise own workload.
Displays responsible and ethical behaviour towards customers, suppliers and others in the organisation.

Order Management Sr. Associate