PipeCare Group of companies has been helping the customers ensure the integrity of their pipeline and facility assets for over 20 years. PipeCare Group is looking for an experienced Executive Personal Assistant to provide executive and business support to the Chairman.

Job Description:

Reporting directly to the Chairman, the Executive Personal Assistant provides executive and administrative support while taking an active role in coordinating the Chairman's business activities. The role requires managing multiple priorities, coordinating directly with management and external parties, following up on the Chairman's instructions and deadlines, and taking ownership of assigned matters through to completion.

If you are a professional who thinks ahead, understands quickly, takes initiative, and knows how to get things done, this is the right role for you. This position will suit an energetic, responsible, and resourceful professional who enjoys a varied role, works confidently and independently, and takes real ownership of their work.

Roles And Responsibilities

Manage and organize the Chairman's calendar, appointments, priorities, and schedule
Organize complex international travel, including flights, accommodation, transportation, itineraries, meetings, and required travel documentation
Prepare meeting agendas, presentations, reports, correspondence, briefing materials, and supporting documentation
Manage incoming communications and requests addressed to the Chairman, identify priorities, obtain necessary information, and coordinate the appropriate action or response
Track the Chairman's instructions, commitments, action points, and deadlines, and follow up with responsible parties to ensure timely execution
Coordinate with senior management and internal departments on matters requiring the Chairman's attention or involvement
Communicate with external stakeholders, including Board members, clients, business partners, advisers, and other senior-level contacts
Draft, edit, and format executive correspondence, emails, presentations, reports, and other business communications
Maintain the Chairman's contacts, records, documents, and relevant business information
Organize executive meetings and business visits, ensuring the necessary arrangements are in place
Handle sensitive and confidential business matters with professional discretion
Support special assignments from the Chairman and coordinate their execution

Qualification Requirements:

Excellent written and spoken English, with strong business writing and communication skills
Strong organizational and time-management skills with excellent attention to detail
Ability to effectively use AI tools and task management systems to organize work, manage priorities, track progress, and achieve assigned goals
Sound judgement and the ability to identify priorities and respond effectively to changing requirements
Confident and professional communication skills when dealing with senior management and external stakeholders
Proactive and solution-oriented approach, with the ability to anticipate requirements and address issues effectively
Ability to perform effectively in a fast-paced, demanding, and international business environment

Education And Experience Requirements

Bachelor's degree is required; Master's degree or relevant postgraduate qualification will be considered a strong advantage
Minimum of 5 years of relevant experience supporting a Chairman, CEO, C-level executive, business owner, or other senior executive
Experience within an international, engineering, industrial, or project-driven organization will be considered an advantage
Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Adobe Acrobat
Proven experience organizing complex international travel and executive-level meetings
Flexibility to work outside standard business hours when required by executive schedules, international operations, travel, or urgent business matters

Physical and Mental Requirements:

Lifting and Carrying: Ability to lift and carry up to 50 pounds
Mobility: Must be able to walk and climb to perform duties, including maneuvering within a refinery or plant environment and accessing elevated platforms via ladders and stairwells
Communication: Sufficient clarity of speech and hearing, or other communication capabilities, to communicate effectively
Focus and Multitasking: Ability to maintain focus and multitask effectively
Safety Equipment: Must be able to wear safety equipment as required by the safety department for personal protection, if/where needed in manufacturing environments.
Personal Mobility and Reflexes: Sufficient personal mobility and physical reflexes, with or without reasonable accommodations, to perform office duties and travel to off-site locations when necessary

About PIPECARE Group:

PIPECARE Group offers comprehensive In-Line Inspection Services to identify and size pipeline threats, Utilizing advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, Ultrasound, and specialized tools, PIPECARE ensures precise detection and assessment of various pipeline anomalies.

What we do:

In-Line Inspection Services

PIPECARE provides In-Line Inspection Services to locate, identify, and size threats, supporting integrity management requirements.

Check out our AI Technology and other cutting-edge technologies by clicking the following YouTube Links:

PIPECARE Group - YouTube

SMART AI CALIPER - Inspection Experience Like Never Before

Inspection Technologies

Magnetic Flux Leakage (MFL): Detects and sizes general corrosion and metal loss anomalies, especially circumferentially oriented.

Transverse Field Inspection (TFI): Detects and sizes general corrosion and metal loss anomalies, primarily axially oriented.

Ultrasound (UT): Detects and sizes general and other metal loss anomalies with high depth sizing accuracy.

Ultrasonic Crack Detection: Detects and sizes cracks and colonies of cracks.

Caliper (Geometry): Detects and sizes deviations in the ideal circular shape of a pipeline (dents, ovalities, wrinkles, etc.).

Specialized Tools and Technologies

Combo Tools: Use multiple measurement systems in various combinations.

Specialized Tubing Technologies: Designed for Furnace and Downhole Operations.

Equal Opportunity Employer: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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Executive Personal Assistant

Personal Assistant to the Chairman