Responsibilities:

Receives invoices and payments requests from procurement department.
Ensure 3-way matching process is in place, submitting invoices for approval, processing, and filing.
Sorts and reviews invoices and payment requests for proper accounting and for the Accounting Manager review and approval.
Processes Journal Vouchers and payment upon obtaining approvals from the Accounting Manager.
Ensure that all suppliers credit terms are updated in the system.
Sets up and maintains a complex record and filing system of accounts payable vendor files and other financial records including purchase orders and invoices for retrieval or review
Managing new vendor set ups in the accounting system
Ensure that all payments are timely recorded into the suppliers accounts and are matched with its related invoices.
Produce suppliers aging report on monthly basis.
Ensure that the 4 Eyes payment approval is applied in place.
Ensures that all suppliers payments are prepared and signed before its due date and kept ready for releasing approvals.
Responsible for monthly analysis of accounts in charge (Accruals and other Credit Balances) - Responsible for obtaining confirmation of balance with suppliers (including Inter-Company Balance).
Resolve conflict with vendors regarding past due invoice, unpaid balances, etc.
Audit invoice/contract for correct price, quantity, terms freight, tax, etc.
Communicate with vendors, buyers, and requisition associates on a daily basis

Monitoring suppliers account details invoices not received and other irregularities.

Follow established procedures for processing payments
Investigate and resolve suppliers queries.
Calculate Days in Accounts Payable on monthly basis and report it to the Accounting Manager.
Responsible for issuing Quarterly Tax Advance Payments.
Make sure that where applicable Withholding tax is deducted from suppliers invoices and proper accounting for WHT liability is booked and monitored to be paid to tax department on or before its due dates.

Attention to detail and accuracy
Organizing and prioritizing
Judgment Required key skills (functional/technical)
Good communication skills
Problem-solving skills
Interpersonal skills
Knowledge and experience in handling wide range of accounts payable accounts.
Working experience SAP S/4HANA is a must.
Very good command of English language is a must.
Excellent MS office experiences specially MS Excel, MS Word, and MS Power point.

AP Accountant

AP Senior Accountant