Provide high-level administrative and advisory support to the Board of Directors and its Committees, ensuring effective governance practices, compliance with regulatory requirements, and efficient board operations. The role supports informed decision-making and promotes strong governance standards across the organization and its subsidiaries.

Key Responsibilities

1. Governance, Strategy & Compliance

Support the implementation and adherence to corporate governance frameworks, policies, and procedures.
Ensure Board and Committee activities comply with applicable laws, bylaws, and governance charters.
Promote principles of integrity, transparency, accountability, and confidentiality.
Contribute to continuous improvement of governance practices aligned with industry standards.

2. Administrative & Organizational Support

Maintain an up-to-date registry of Board and Committee members, including roles and tenure.
Manage governance documentation (policies, charters, corporate records) with proper version control.
Coordinate Board and Committee calendars, agendas, and documentation.
Ensure accurate and timely filing of statutory and corporate documents.

3. Meeting Management & Documentation

Organize and coordinate Board and Committee meetings.
Prepare and distribute agendas and board packs in a timely manner.
Draft, review, and finalize meeting minutes, ensuring accurate recording of decisions and action items.
Track follow-ups and ensure timely closure of action points.

4. Advisory Support

Assist in advising Board members and Committees on governance, legal, and regulatory matters.
Monitor regulatory and industry developments and provide updates.
Support Board member onboarding, succession planning, and development initiatives.
Act as a key point of contact for Board-related governance matters.

5. Committee Secretariat Support

Provide end-to-end secretarial support to assigned Board Committees.
Ensure compliance with regulatory mandates and governance requirements.
Support sub-committees in policy development, regulatory alignment, and documentation.

6. Legal Documentation & Corporate Records

Support the preparation, review, and management of legal corporate documents such as Powers of Attorney, Memorandums, and Articles of Association.
Coordinate notarization and legalization processes with relevant authorities.
Maintain secure and centralized records of corporate documents.
Develop standardized templates and processes for governance documentation.

7. Additional Responsibilities

Perform other duties as assigned by the line manager in line with the role.

Qualifications & Experience

Education:

Bachelor's degree in Business Administration, Law, or a related field
Professional certification in Corporate Governance or Board Secretarial practices is preferred

Experience:

7–10 years of experience in corporate governance, board secretariat, or a similar role
Experience in regulated or complex organizational environments is an advantage

Skills & Competencies

Technical Skills:

Strong understanding of corporate governance and regulatory compliance
Knowledge of commercial and corporate laws
Proficiency in board management tools (e.g., Diligent, Board portals)
Excellent drafting, reporting, and documentation skills
Strong organizational and time management abilities

Behavioral Competencies:

Strong communication and interpersonal skills
High level of professionalism and confidentiality
Ability to influence and engage stakeholders
Adaptability and problem-solving mindset

Deputy Board Secretary (UAEN)