The Admin Coordinator provides comprehensive administrative and coordination support to the assigned department or function, ensuring efficient day-to-day operations. The role supports documentation management, communication coordination, scheduling, reporting, and general administrative activities to enhance operational effectiveness and service delivery across the organization.

About the Role

The Admin Coordinator provides comprehensive administrative and coordination support to the assigned department or function, ensuring efficient day-to-day operations.

Responsibilities

Organize, maintain, and update departmental documentation, records, and correspondence in line with organizational standards.
Coordinate internal and external communications, including emails, telephone calls, and official correspondence.
Assist in scheduling meetings, preparing agendas, coordinating logistics, and recording and distributing minutes.
Support the preparation of reports, presentations, and routine management documentation.
Maintain physical and electronic filing systems to ensure data accuracy, confidentiality, and accessibility.
Process administrative transactions such as travel requests, service requests, office supplies, and requisitions in accordance with approved procedures.
Track and follow up on assigned actions and pending tasks to ensure timely completion.
Assist in organizing departmental events, workshops, meetings, and other official activities.
Provide general administrative support to managers and team members as required.
Identify opportunities for administrative process improvement and support implementation of enhancements.
Perform any other duties assigned by the line manager in support of departmental and organizational objectives.

Qualifications

Bachelor's degree in Business Administration, Management, or a related field.
Minimum 3-5 years of administrative experience.

Required Skills

Strong organizational and coordination skills.
Excellent verbal and written communication skills.
Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
Ability to handle multiple tasks and prioritize effectively.
High attention to detail and accuracy in documentation.
Ability to work independently and collaboratively within teams.
Strong follow-up, problem-solving, and time-management abilities.

Preferred Skills

Experience in office administration or executive support.
Familiarity with office management systems and procedures.
Ability to adapt to changing priorities in a fast-paced environment.
Knowledge of basic HR or project support functions is a plus.

Pay range 10,000 AED