Employer Overview:

A leading composite insurance provider in the UAE, operating in Dokki, Giza, with nearly five decades of excellence, offering comprehensive insurance solutions across health, life, motor, and general lines. The organization operates across all Emirates and Oman, serving over 800,000 clients through a strong network of branches, brokers, bancassurance partners, and digital channels. Renowned for its financial strength and service excellence, it continues to set the benchmark for customer satisfaction and innovation in the regional insurance market.

Job Summary

We are looking for a Marketing Administrative Executive to provide administrative, operational, and coordination support to the Marketing team. The role will be responsible for managing procurement-related activities, vendor coordination, documentation, invoices, contracts, and marketing operations while ensuring smooth coordination between the Marketing, Procurement, Finance, and external vendors.

Key Responsibilities:

Manage purchase orders (POs), invoices, contracts, and related documentation in accordance with internal procurement and finance procedures.
Maintain and regularly update marketing trackers and documentation, including invoices, expense trackers, exceptional approvals, and other operational records.
Coordinate with the Procurement team and vendors regarding quotations, samples, delivery timelines, distribution, and inventory.
Support vendor onboarding, contract renewals, and RFP processes where applicable.
Coordinate with offshore teams to ensure marketing documents and assets are regularly updated and properly maintained on the shared drive.
Provide administrative and logistical support for marketing events, campaigns, and initiatives.
Follow up with internal stakeholders and external vendors to ensure timely completion of assigned tasks.
Ensure marketing administrative processes and documentation are accurate, organized, and up to date.

Qualifications:

3–5 years of experience in an administrative, coordination, or operations role.
Previous experience in Marketing Administration, Marketing Operations, or Marketing Coordination is preferred.
Good understanding of procurement and finance processes, including POs, invoicing, contracts, and vendor management.
Strong proficiency in Microsoft Office, particularly Excel, PowerPoint, and Word.
Strong organizational and documentation skills with excellent attention to detail.
Good communication and coordination skills with the ability to work effectively with internal teams, vendors, and offshore stakeholders.
Ability to manage multiple tasks, follow up on deadlines, and work in a fast-paced environment.
Strong problem-solving and administrative skills.