6 Months Contract Senior Executive Assistant (Admin Operations) HZTK

Location: One-north
Working Hours: Mon-Fri Office Hours

Job Overview

We are seeking a proactive, organised and detail-oriented Senior Executive Assistant to provide comprehensive operational and administrative support to the Community Operations team. The successful candidate will support the delivery of community-based programmes and services aimed at promoting healthy lifestyles and improving population health outcomes.

Key Responsibilities

• Provide administrative support for the day-to-day operations of Community Care programmes and services.
• Perform data entry, appointment scheduling and service billing accurately and in a timely manner.
• Maintain and update operational databases and systems in accordance with established guidelines and procedures.
• Coordinate staff onboarding and offboarding activities, including system access requests, equipment provisioning and account termination.
• Ensure new hires receive the necessary access rights, equipment and resources on their first day of work.
• Ensure all access rights are terminated and equipment is recovered promptly upon staff departure.
• Manage and respond to enquiries received through phone calls and other communication channels.
• Provide professional, responsive and timely assistance to residents, partners and internal stakeholders.
• Escalate enquiries or issues appropriately when required.
• Monitor and maintain inventory levels of consumables, equipment and operational supplies.
• Coordinate procurement and replenishment activities to ensure operational readiness.
• Maintain accurate inventory records and support logistical arrangements as required.
• Support community events, outreach programmes and related activities when required.
• Undertake other duties, assignments and projects as directed by the supervisor.

Requirements

• Min. Diploma in any discipline.
• At least 2 years of relevant working experience in administration, operations or customer service.
• Strong organisational and administrative skills, with excellent attention to detail and accuracy.
• Proficient in Microsoft Office applications, particularly Word, Excel and PowerPoint.

Interested candidates, kindly send a copy of your resume to: [Confidential Information]

Jessica Fong Zhi Tong [R1879124]

Email Address: [HIDDEN TEXT]

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