The Accounts Receivable accountant is responsible for managing the collection of payments from tenants, clients, and other stakeholders. This role involves invoicing, payment processing, ledger reconciliation, and ensuring timely collection of receivables to support the company's cash flow and financial stability.
Key Responsibilities:
Financial Record Keeping
- Compile and analyses accounting information to prepare entries to account and document business transactions including all receivables, collections, and related correspondence.
- Maintain accurate and up-to-date financial records of all transactions.
Accounts Receivable
- Prepare and issue invoices to clients, tenants, or customers accurately and promptly based on contractual agreements.
- Monitor accounts receivable aging reports to identify overdue payments and follow up with clients for collection.
- Monitor all bounced cheques and coordinate with leasing and legal departments to facilitate timely collections.
- Ensure that accounts receivable aging does not exceed the budget of the total invoiced amount at any given time.
- Resolve billing discrepancies and disputes in coordination with clients and internal departments.
- Update & log in all financial data into the accounting system accurately to ensure that data is accessible & reliable
- Collaborate with other departments such as sales, leasing, or property management to ensure smooth billing processes.
- Assist in the development and improvement of receivables collection processes.
- Perform ad-hoc and other duties related to the job as assigned by the Direct Manager
Account Reconciliation
- Regularly reconcile bank statements and ledger accounts to ensure accuracy.
- Carry out monthly reconciliations of accounts to ensure that all accounting records are accurate.
- Managed and processed Post-Dated Checks (PDCs) and handled returned cheques efficiently, ensuring proper recording and follow-up.
Financial Reporting
- Assist in Preparing balance sheets, income statements, and cash flow statements accurately in accordance with accounting standards and company policies.
- Assist in the preparation of receivables reports for management review and audit purposes.
- Maintain and update the Accounts Receivables Aging Report to track overdue amounts.
- Prepare and maintain the Bounced Cheque Tracking Report for ongoing monitoring.
- Perform periodic invoicing every fortnight to ensure timely billing cycles.
Tax & Regulatory Compliance
- Ensure compliance with company policies and financial procedures in all receivables activities
- Ensure adherence to financial regulations and organizational policies.
Process Improvement
- Continuously improve accounting processes for efficiency and accuracy.
Education Qualification & Certification:
Bachelor's or Master Degree in Accounting, Finance or any related field
Work Experience
- Minimum of 5 years of experience in the same or any related field with Real Estate or Property Management.
- Must have experience in Yardi Voyager System , Microsoft Office and other financial system.
