Accountant (Sales)

Job Purpose

Accountant(Sales) is responsible for high volume of customer billing the sales division AR auto invoicing moduleu00A0and accurate issuance of hydrocarbon invoices and bills of services which are provided to customers based onu00A0the approved contractual terms & conditions and in line with ADNOC distribution corporate policy and guidelines,u00A0dispatching invoices with supporting documents using various submission methods, such as manual delivery oru00A0email them to respective sales managers as applicable. The Accounting (Sales) is expected to resolveu00A0submission issues, and generate sales AR invoices, credit/debit notes, and service invoices based on salesu00A0order and billing cycle,u00A0

Additionally, the Sales Accountant manages accounts receivable in regard of auto sales division AR invoicingu00A0processes, safeguarding revenue streams and contributing to informed decision-making. Their efforts ensureu00A0precise financial records, robust internal controls, and overall financial health of the company, therebyu00A0supporting operational success.

Job Specific Accountabilities

Sales Transaction Processing and Validation

u2022 Ensure customers are accurately invoiced in SAP system for all hydrocarbon products and services performed within established deadlines by resolved all related invoice issues such as: cost estimate, wrong pricing, etcu2026 and maintain billing price with sales team/IT and obtain the final confirmation, Process sales orders & deliveries transactions with precision, maintaining a high level of accuracy in financial entries.
u2022 Ensure that all invoices related to respective Sales Managers for all products are processed accuratelyu00A0and submitted on time.
u2022 Work closely with the Controller, Finance (Sales Accounting) to ensure timely completion of all productu00A0/service invoice processing for AR finance closing period.
u2022 Generate invoices on monthly bases for two billing cycle day 15th & 31st each month for Commercialu00A0customers and one billing cycle (monthly) for Govu2019t customers.
u2022 Assist internal and external audit and ICFR team on their monthly/ year end audit requirements and provide the required quarterly and year end billing reports/delivery scanned copy as per required.

u2022 Monitor and reconciles discrepancies in sales data to maintain the integrity of financial records.
u2022 Collaborates with the sales team to ensure the correct recording of sales transactions.
u2022 Ensures compliance with established accounting standards and procedures.
u2022 Additional duties e.g. scanned billing, records, archiving, filing, sort deliveries copy, attached deliveriesu00A0with invoices on monthly basis, share Govt. invoices hard copy with sales team and obtaining/organizingu00A0supporting documentation including preparation of reports and spreadsheets as needed.

Job Specific Accountabilities2

Internal Controls and Revenue Safeguarding
u2022 Develop and implements internal control measures to safeguard revenue streams of AR invoices.
u2022 Support Controller, Sales Account to Conduct regular audits to identify and rectify any AR invoicesu00A0financial discrepancies.
u2022 Maintain documentation of internal control processes and updates them as necessary.
u2022 Work closely with the finance team to ensure adherence to internal control policies.
u2022 Provide recommendations for improving financial control mechanisms.u00A0Integration of Sales Data
u2022 Ensure seamless integration of sales invoices data into the financial accounting system. Coordinatesu00A0with IT and finance departments to resolve any data integration issues.
u2022 Maintains accurate and up-to-date sales invoices records in the financial system.
u2022 Generates regular billing reports on the status of sales data integration.

Invoices uploading Sales Performance tracking Report
u2022 Prepare detailed invoices sales uploading performance reports, tracking key performance indicatorsu00A0(KPIs).
u2022 Analyze sales data to provide insights for strategic decision-making for invoices uploadingu00A0challenge/roadblocks.
u2022 Collaborates with the sales team to develop and refine sales strategies based on invoices uploadingu00A0performance tracking data.
u2022 Present sales performance uploading invoices track reports to finance management and otheru00A0stakeholders.
u2022 Maintains a database of historical sales uploading invoices tracker performance data for trend analysis.

Job Specific Accountabilities3

Customer Invoicing and Billing Operations
u2022 Establish standards to create consistency and expedite the invoicing process.
u2022 Ensure the timely submission of invoices to sales managers and relevant departments.
u2022 Supervise the correct processing and timely completion of invoice issuance.
u2022 Coordinates with respective sales team to ensure monthly/biweekly update of product prices in theu00A0system.
u2022 Collaborates with depots and airports to receive PDNs, LDNs, and delivery receipts on time.u00A0Compliance with sales Financial Regulations and Standards
u2022 Conduct periodic audits of sales transactions and account records of AR invoices with ICFR team tou00A0identify discrepancies and areas for improvement.
u2022 Coordinate with external auditors during annual audits, providing necessary documentation andu00A0explanations.
u2022 Develop and implements internal controls of internal billing procedure to prevent fraud, errors, and noncomplianceu00A0with financial regulations.
u2022 Respond promptly to sales team for customer inquiries regarding billing discrepancies, accountu00A0statements, and payment terms.

u2022 Assist sales team Investigate and resolves disputes of AR invoices by collaborating with the sales teamsu00A0to ensure customer satisfaction.
u2022 Maintain a log of customer inquiries and disputes of AR invoices, ensuring timely follow-up andu00A0resolution.
u2022 Provide customers with regular account statements and updates to maintain transparency and trust.u00A0Sales Financial Planning and Analysis
u2022 Prepare & extract detailed sales billing reports and financial analysis of outstanding balance of ARu00A0invoices to support management in decision making processes.
u2022 Monitor sales performance against targets & roadblocks issues and identifies trends, opportunities,u00A0challenges and areas for improvement.
u2022 Collaborates with the finance team to reconcile sales data with overall financial statements related tou00A0AR billing balance, ensuring accuracy and completeness.

Minimum Qualification

u2022 Bacheloru2019s degree in accounting/ business administration/ Commercial or any related field.

Minimum Experience, Knowledge & Skills

u2022 6 years of experience in accounting in a similar environment.
u2022 Knowledge of SAP and Ariba system business workflows, operations processes, accountingu00A0management systems and standards.
u2022 Attention to detail and adhere to guidelines policy and procedures.
u2022 Innovative and conceptual thinking.
u2022 Knowledge of ADNOC Distributionu2019s business objectives, operations and of the regional laws andu00A0regulations
u2022 Effective communication skills
u2022 Able to record all revenues in a timely manner and present detail invoice outstanding tracker report onu00A0timely basis.
u2022 Able to accurately prepare necessary entries for the recharges/reallocation of the costs within theu00A0company for ADNOC and Group companies.
u2022 Able to do transactions posting and ensures all related transactions to the company accountingu00A0recorded on timely basis.
u2022 Able to handle and resolve inconveniences or discrepancies in sales invoices and debit notes.
u2022 Able to interact with Customers for the supply information.
u2022 Able to ensure the proper performance and maintenance of trade receivables ledgers for the companyu00A0supply and trading activity related to sales of the finished products or services.