Accounting & Administration Supervisor

Company

We are a Business Consultancy with our Head Office in AJMAN

Our focus is on Commercial Development projects in Ajman and Immigration services for Germany.

What we value

• Hands-on experience with modern accounting systems (Zoho, Odoo, or similar)
• Ability to work independently and responsibly
• Clear, structured thinking not just bookkeeping
• Practical use of ChatGPT / AI tools in daily work
• Strong English communication (Urdu / Hindi is a plus)
• Willingness to grow, improve systems, and take ownership

This role is for you if

• You think in processes, not tasks
• You like responsibility and transparency
• You want to grow with the company long term

The Accounting & Administration Supervisor is responsible foroperating, supervising, and controllingthe accounting system after external Zoho Books implementation. In addition, the role includesselected administrative and CEO-support responsibilities.

The purpose of this role is to:

• Ensure accurate, transparent, and audit-ready accounting
• Supervise and train bookkeepers
• Maintain financial control and discipline
• Reduce the CEO's involvement in daily accounting and administrative tasks

This is ahands-on supervisory role, not a system architecture or strategic finance position.

• Take full operational ownership of Zoho Books after external implementation
• Ensure all transactions are recorded correctly by bookkeepers
• Review and approve postings before month-end close
• Maintain consistency with the defined chart of accounts and accounting logic

• Lead the monthly closing process
• Ensure completion of:
• 
  
• Bank reconciliations
• Tenant and customer balance reconciliations
• Revenue recognition, accruals, and prepayments
• Prepare and review:
• 
  
• Monthly Profit & Loss
• Balance Sheet
• Cash flow overview
• Clearly explain monthly results and variances to management

• Train and onboard bookkeepers into the implemented accounting structure
• Assign daily, weekly, and monthly tasks
• Review work quality and correct errors
• Establish clear routines, deadlines, and accountability
• Prevent recurring mistakes through structured supervision

• Maintain clean audit trails and supporting documentation
• Prepare reconciliation schedules and audit files
• Act as the internal point of contact for auditors
• Ensure compliance with UAE accounting and regulatory requirements

• Take over selected administrative and coordination tasks from the CEO
• Support payment tracking and internal documentation follow-up
• Coordinate between accounting, management, and external service providers
• Ensure structured execution of operational administrative tasks

• Manage the handover from the external Zoho Books implementation team
• Fully understand accounting structure, logic, and SOPs
• Ensure the system is maintained correctly after implementation