Job Description Position:
Accounting & Finance Manager
Full time Location: Dubai office-based
Working days: Monday to Friday, 8am to 6pm
Reporting to: TBC Allocation Assist provides market-leading consulting services to high-calibre, western-trained doctors seeking employment opportunities in reputable hospitals based in the UAE, Saudi Arabia and Qatar. Allocation Assist is Dubai-based, operating with 28 staff led by Emilie Davies Allocation Assist seeks a Finance professional to help the scaling up its operations to reflect the recent growth and prepare it for further expansion.
Key Responsibilities
1. Outsourced Finance Services
- Engage and manage relationship with the outsourced service providers
- Monitor service level output from the outsourced service providers. Flag and manage course correction for unsatisfactory service level
- Plan and implement transition of the responsibilities currently managed by the outsourced partners to be managed in-house
2. Accounting
- Maintain a complete and accurate accounting records on IFRS basis
- Prepare and post journal entries, including accruals, prepayments and adjustments
- Execute month-end and year-end close processes, including reconciliation and supporting schedules
- Maintain revenue recognition policy and monitoring capability
- Manage fixed assets register (capitalisation, depreciation, additions etc.)
3. Accounts Payable and Accounts Receivables
- Oversee AP/AR processes end-to-end (invoicing, collections, payments, vendor management)
- Monitor receivables, follow up on outstanding invoices, and support cash collection
4. Treasury, Banking & Payments
- Manage day-to-day banking activities, including payment runs, account funding, cash positioning and AML queries
- Own bank reconciliations and investigate/resolve unmatched items promptly
- Manage the company's bank accounts (open/close accounts as required, ensure banking documentation is up to date)
- Build and maintain strong banking relationships, liaising with relationship managers on facilities, fees, service issues, and operational needs
- Oversee the digital payment gateway (setup, reconciliation, settlement tracking, chargebacks/refunds where applicable), ensuring transactions are accurately recorded and controlled
- Maintain secure payment controls, approval workflows, and segregation-of-duties appropriate for a small business
5. Reporting, Budgeting and Business Support
- Produce timely monthly management reporting (P&L, balance sheet, cash flow, KPIs)
- Perform variance analysis versus budget/forecast and provide clear commentary for leadership
- Build and maintain budgets, forecasts, and cash flow projections
- Produce relevant analysis including profitability, cost management, project finance etc.
6. Compliance, VAT and Audit
- Manage VAT registration, filings and reconciliation
- Manage corporate tax requirements through coordination with outsourced tax advisors
- Lead and manage the external audit process (planning, documentation, queries, deadlines). Manage review points raised by auditors
7. Payroll, Benefits & Incentives
- Oversee payroll processing (monthly inputs, checks, approvals), coordinating with providers as needed, including WPS
- Manage employee benefits administration and support incentive/commission calculations where applicable
- Ensure payroll-related compliance and reconciliations (tax, social contributions, leave accruals, etc.)
8. Finance Operations, Systems & Data Workflows
- Own day-to-day finance operations and ensure accurate, wellgoverned financial data across systems
- Administer and continuously improve accounting and budgeting/forecasting software (setup, user access/controls, chart of accounts, reporting structures, and integrations)
- Maintain finance master data (customers, suppliers, tax codes, cost centres, projects, payroll mappings), ensuring consistency and auditability
- Design, document, and improve finance workflows (AP approvals, expense claims, invoicing, collections, payroll inputs, month-end close checklists)
- Manage the flow of ledger-impacting data from external sources (e.g., CRM, invoicing tools, timesheets, payroll providers, payment gateway, bank feeds), ensuring completeness and accuracy
- Import, reconcile, and validate external data into the ledger manually or via system integrations/APIs, including mapping, exception handling, and controls over data changes
- Work with external partners to troubleshoot issues, improve automation, and strengthen data integrity
- Ensure appropriate data governance and financial controls (access rights, approval hierarchies, audit trails, segregation-of-duties, and retention of supporting documentation)
9. Controls & Process Improvement
- Establish and maintain financial controls, policies, and approval workflows suited to a small business Improve processes for efficiency and accuracy (automation, templates, documented SOPs)
- Liaise with internal stakeholders and outsourced partners to ensure smooth finance operations Support continuous improvements in reporting, controls, and financial visibility
Key Relationships:
- CEO/COO: primary business partner for decision support and reporting
- Outsourced accounting/tax partner: coordination on statutory, tax, audit, and advisory matters
- Banks and payment providers: relationship managers, onboarding/support teams, payment gateway provider
- Department leads: budgets, approvals, and operational finance support
- External providers: auditors, payroll provider, insurance broker, finance software vendors
Requirements:
1. Experience & Qualifications
- 5+ years of progressive accounting/finance experience (standalone or SME environment preferred)
- Professional qualification preferred (e.g., ACCA, ACA, CPA, CA) or equivalent experience
2. Technical Skills
- Strong knowledge of bookkeeping and IFRS accounting
- Experience with UAE VAT and tax compliance and managing audits
- Confident in building budgets/forecasts and cash flow models
- Experience managing banking relationships, bank account administration and payment controls
- Familiarity with digital payment gateways and settlement / reconciliation processes
- Comfortable working with finance systems and data, including imports, mapping, and ledger integrations (manual and/or API-based)
- Advanced Excel skills; experience with accounting software/ERPs and planning tools
3. Personal Attributes
- Comfortable working independently and manage own performance with minimal supervision
- Proactive and structuredable to create clarity for non-finance stakeholders
- High attention to detail and strong ownership mindset
- Strong communication skills, able to explain numbers simply and clearly
- Improvement-oriented with a practical approach to controls, automation and efficiency
