Accounts & Operations Assistant
Job Summary:
The Accounts & Operations Assistant will support both financial and operational functions within the medical warehouse. This role involves managing invoices, payments, and financial records while ensuring smooth warehouse operations, including inventory control, order processing, and compliance with health and safety standards.
Note:This position is open forfemale candidates only
Key Responsibilities:
Account Responsibilities:
- Prepare, process, and verify supplier and customer invoices.
- Handle vendor payments and follow up on outstanding dues.
- Maintain accurate financial records and assist with account reconciliations.
- Track operational expenses and ensure proper documentation.
- Assist in preparing monthly and annual financial reports.
- Ensure compliance with VAT and other regulatory requirements.
- Support internal and external audits by providing necessary documentation.
Operations Responsibilities:
- Good knowledge of the importation process
- Monitor stock levels and coordinate timely replenishment of medical supplies.
- Process customer orders and ensure accurate and timely dispatch.
- Maintain proper storage conditions for medical products in compliance with health standards.
- Prepare and maintain documentation for incoming and outgoing goods (delivery notes, packing lists, etc.).
- Liaise with suppliers, logistics partners, and internal teams to ensure smooth operations.
- Ensure compliance with health, safety, and quality control standards.
Qualifications:
- Bachelor's degree in accounting, Business Administration, or a related field.
- 13 years of experience in accounts or operations, preferably in a medical or warehouse setting.
- Knowledge of accounting principles and inventory management.
- Familiarity with VAT regulations and compliance requirements.
Skills:
- Strong attention to detail and organizational skills.
- Proficiency in MS Office and accounting software (e.g., QuickBooks, Tally, Focused or similar).
- Excellent communication and coordination abilities.
- Ability to multitask and work under pressure.
