Manage the full spectrum of Accounts Payable (AP), including verifying, coding, and processing supplier invoices, and expense claims.
Ensure accurate and timely processing of payments to suppliers and employee expense claims in accordance with company policies.
Reconcile vendor statements and resolve any discrepancies or disputes with suppliers in a professional manner.
Monitor and manage the AP aging report to ensure timely payments, identifying overdue items and coordinating appropriate follow-up.
Assist in preparing weekly cash outflow forecasts to ensure adequate liquidity for supplier payments and other obligations.
Prepare month-end AP reporting, including detailed aging reports, accruals, and prepayment schedules, ensuring accuracy and completeness.
Maintain an organized and efficient filing system for all paid and unpaid invoices, ensuring compliance with internal audit standards.
Collaborate with internal departments and external vendors to ensure smooth payment processes.
Support the finance team with monthly, quarterly, and annual closing processes, including reconciliation of AP ledgers and balance sheet accounts.
Assist with the implementation of process improvements and automation to increase efficiency in AP processes.
Handle any ad-hoc tasks as assigned by the Finance Manager, including special projects or additional reporting requirements.
Forecast weekly cash outflow
Prepare AP month end reporting - eg. Details aging report & accrual and prepayment schedule
Maintain a good filing system for all paid and unpaid invoices
Any ad-hoc task assigned
Requirements:
Minimum NITEC in Accounting, Finance, or related fields.
Minimum of 2-3 years of accounting experience, with a focus on Accounts Payable.
Proven experience in handling large volumes of payments and vendor management.
Strong proficiency in MS Office applications, especially Excel familiarity with accounting software (e.g., SAP, Oracle, or similar ERP systems) is an advantage.
High level of integrity, with the ability to handle sensitive financial information confidentially.
Excellent attention to detail, ensuring accuracy in reporting and payments.
Strong organizational and time management skills, with the ability to meet tight deadlines in a fast-paced work environment.
Effective communication and interpersonal skills, able to work collaboratively with internal and external stakeholders.
Ability to identify and resolve issues proactively, with a focus on continuous improvement of AP processes.
Knowledge of tax regulations, GST, and withholding taxes related to AP transactions is an advantage.
