Accounts Payable Accountant

POSITION SUMMARY

The Payable Accountant processes and records accounts payable transactions for the company's operations in Egypt. The role reviews supplier invoices, prepares payments to contractors, shipping lines, transport providers, and other operational vendors, reconciles vendor accounts, and supports month-end closing in line with company policies and Egyptian accounting and tax requirements.

RESPONSIBILITIES

Invoice Verification and Processing:

Review and record invoices from contractors, shipping lines, transport providers, and other operational suppliers.

Match invoices to approved supporting documents, job files, service confirmations, and the applicable approval matrix.

Check account coding, cost allocation, tax treatment, and accurate posting in the accounting system.

Payment Preparation and Follow-up:

Prepare payment requests and payment batches according to approved terms and invoice due dates.

Coordinate approvals and complete the documentation required for bank transfers, cheques, or other approved payment methods.

Update the payment tracker and follow up on pending, rejected, or delayed payments.

Vendor Account Reconciliation:

Reconcile supplier statements and accounts payable ledger balances regularly.

Resolve discrepancies, duplicate invoices, missing documents, debit or credit notes, and disputed charges.

Escalate overdue, unsupported, or unresolved items to the Lead Payable Accountant.

Accounting Records and Month-End Support:

Maintain accurate vendor master data and complete invoice and payment records.

Support month-end closing, including accounts payable cut-off, accruals, aging, and vendor balance confirmation.

Prepare accounts payable reconciliations, schedules, and reports when required.

Internal Controls and Compliance:

Ensure transactions comply with company policies, delegated authorities, and document-retention requirements.

Apply relevant Egyptian VAT, withholding tax, and electronic invoicing requirements.

Provide supporting documents and schedules for audits and tax inspections.

Vendor and Internal Coordination:

Coordinate with Operations, Procurement, Treasury, and suppliers to resolve invoice and payment issues.

Respond professionally to vendor inquiries and provide clear payment-status updates.

Maintain confidentiality and promptly report unusual, unsupported, or potentially duplicate transactions.