Job Summary
The Accounts Payable Officer is responsible for ensuring accurate and timely processing of supplier invoices, maintaining vendor accounts, scheduling payments, and supporting month-end closing activities. The role requires strong attention to detail, effective coordination with vendors and internal teams, and adherence to company financial policies.
Key Responsibilities:
- Match supplier invoices with purchase orders and goods receipt notes (3-way matching).
- Review, verify, and post supplier invoices accurately in the accounting system.
- Prepare and execute payment schedules on a weekly / bi-weekly basis in line with approved cash flow plans.
- Perform regular vendor account reconciliations and resolve discrepancies in a timely manner.
- Track and monitor promotional rebates, ensuring accurate recording, follow-up, and reconciliation with vendors.
- Manage GR/IR clearing, investigate aged balances, and coordinate with procurement and warehouse teams to close open items.
- Respond to vendor inquiries regarding payments, balances, and invoice status.
- Support month-end and year-end closing activities related to accounts payable.
- Ensure compliance with internal controls, company policies, and accounting standards.
- Maintain proper documentation and filing for audit and internal review purposes.
Qualifications:
- Bachelor's degree in Accounting, Finance, or a related field.
- 35 years of experience in Accounts Payable or a similar accounting role.
- Strong knowledge of invoice matching, vendor reconciliation, and payment cycles.
- Experience in GR/IR clearing is mandatory.
- ERP system experience (SAP / Oracle / Dynamics or similar) is preferred.
- Proficiency in MS Excel.
- High attention to detail and accuracy.
- Strong organizational and time-management skills.
- Ability to meet deadlines and manage multiple priorities.
- Good communication and coordination skills.
- Problem-solving mindset and ability to work independently.
