We are representing our client, a local church organisation to look for an experienced AP Executive to complement the existing team. Reporting to the Finance Manager, the AP Executive is responsible for AP section.
Responsibilities
- Verify staff claims and expense reimbursements for accuracy,completeness, and compliance with church policies.
- Process approved claims promptly and accurately in the accountingsystem.
- Review, validate, and process vendor invoices - both Purchase Order (PO)and non-PO. Identify and resolve invoice discrepancies with vendors and internal stakeholders in a timely manner.
- Match invoices against POs and goods receipt notes (3-way matching) where applicable.
- Ensure correct coding of all expenses and that supporting documents are attached and approvals obtained prior to processing.
- Prepare and process bank transfers, single or bulk payment runs, and ad-hoc payments via the company's accounting system.
- Process payments for Mission Offices and overseas entities, ensuring compliance with relevant foreign remittance requirements.
- Work with system vendors and IT to maintain, improve and enhance the finance system and processes.
- Reconcile payment batches and ensure proper documentation and filing system are maintained for audit purposes.
- Create and update vendor records in the system including banking details, payment terms, etc.
- Conduct periodic reviews of vendor master data to ensure accuracy, completeness and up-to-date status.
- Serve as a point of contact for internal departments and external vendors on AP-related queries. Investigate and resolvepayment disputes, outstanding invoices, and account discrepancies.
- Support internal and external audits by providing documentation and explanations as required.
- Participate in process improvement initiatives to enhance efficiency and controls within the AP function.
- Responsible for Cash Collection and Counting at various centres and making arrangements with Aetos for cash collection for banking in.
Requirements
- Minimum Diploma in Accounting, Finance or related discipline.
- At least 2 years of relevant experience in accounts payable or a similar finance role.
- Familiarity with GST compliance and handling of overseas remittances.
- Strong attention to detail with a high degree of accuracy in data entry and reconciliation.
- Good understanding of AP processes, internal controls, and accounting principles.
- Proficient in Microsoft Excel and other MS Office applications.
- Able to work independently and manage multiple priorities within tight deadlines.
- Good communication and interpersonal skills to liaise effectively with vendors and cross-functional teams.
- Organised, methodical, and process-driven with a continuous improvement mindset.
- Preferably, with good experience in the use of BusinessCentral.
