Accounts Payable Specialist

Job Description:

The ideal candidate will be responsible for managing the day-to-day accounts payable functions, ensuring accuracy, compliance, and efficiency in financial transactions.

Responsibilities:

Invoice Processing:

Review, verify, and process invoices accurately and efficiently.

Match purchase orders with invoices to ensure proper authorization and documentation.

Resolve discrepancies and issues related to invoices.

Vendor Management:

Maintain positive relationships with vendors and suppliers.

Ensure timely payments to vendors while maximizing discounts and minimizing late fees.

Address inquiries from vendors regarding payment status.

Account Reconciliation:

Reconcile vendor statements with accounts payable records regularly.

Investigate and resolve discrepancies in a timely manner.

Expense Reporting:

Process employee expense reports, ensuring compliance with company policies.

Verify receipts and approvals for accuracy.

Financial Systems:

Utilize Microsoft Dynamics (or relevant accounting software) for efficient and accurate data entry and reporting.

Generate and analyse financial reports as needed.

Compliance:

Ensure compliance with company policies, industry regulations, and accounting standards.

Stay updated on changes in accounting regulations that may impact accounts payable processes.

Month-End Close:

Support month-end closing activities related to accounts payable.

Provide necessary reports and documentation for financial analysis.

Collaboration:

Collaborate with other departments, such as procurement and finance, to streamline processes and improve efficiency.

Communicate effectively with internal and external stakeholders.

Qualifications:

1. Bachelor's degree in accounting, Finance, or related field.
2. Proven experience in accounts payable, preferably in the Food and Beverage industry.
3. Proficiency in Microsoft Dynamics (or similar accounting software) is essential.
4. Strong understanding of accounting principles and practices.
5. Excellent attention to detail and organizational skills.
6. Ability to meet deadlines in a fast-paced environment.
7. Effective communication and interpersonal skills.
8. Knowledge of relevant regulations and compliance standards.
9. minimum 3 years Experience in Accounts Payable.