The Account Payable Specialist plays a vital role in maintaining the organization's financial health through meticulous management of vendor relationships and payment processes. This junior-level position requires an individual with strong analytical and organizational skills responsible for updating and maintaining vendor master data to ensure the accuracy of payment details and minimize processing errors. The candidate will verify and match invoices against purchase orders and receiving documents, ensuring that payments are processed only for valid charges. They will prioritize vendor and service provider payments based on due dates, manage payment scheduling to avoid penalties, and collaborate with various departments to resolve queries and issues. Additionally, the specialist will oversee the monthly payroll closing process, ensuring all payroll transactions are validated and reported accurately for compliance and stakeholder review.
Job Requirements
- A minimum of 4 years of experience in an accounts payable or finance-related role, demonstrating knowledge of financial processes and payment systems.
- Proficiency in accounting software and ERP systems, specifically in relation to accounts payable functions.
- Strong understanding of basic accounting principles and financial regulations pertaining to vendor payments and payroll processing.
- Ability to analyze financial documents and invoices with a keen eye for detail to ensure accuracy in matching and validation.
- Excellent organizational and time-management skills, enabling effective prioritization of tasks and adherence to deadlines.
- Strong communication skills, both verbal and written, with the ability to collaborate effectively with internal departments and external vendors.
- Demonstrated problem-solving skills with the capacity to address discrepancies and resolve issues efficiently.
- Familiarity with payroll processing and reporting requirements, ensuring compliance with legal and organizational standards
Job Responsibilities
- Update and maintain vendor master data to ensure correct payment details and minimize processing errors in the company's financial system.
- Verify and match invoices against purchase orders and receiving documents, ensuring accuracy and legitimacy prior to paymentprocessing.
- Schedule vendor and service provider payments based on priority and due dates, ensuring timeliness and adherence to relevant financial policies.
- Manage payment processes to avoid penalties and disruption of services, ensuring continuous operational efficiency.
- Coordinate with internal departments to address queries and resolve issues related to payments, utilities, and vendor services.
- Oversee the monthly payroll closing process, ensuring that all payroll transactions are validated for accuracy and consistency.
- Prepare and generate detailed payroll reports for stakeholders, facilitating compliance with regulatory standards and organizational policies.
- Assist in the documentation and refinement of accounts payable processes to improve efficiencies and reduce errors in financial transactions.
Required Skills:
- Strong analytical skills for reviewing and interpreting financial documents and invoices to ensure accuracy.
- Proficient in accounting software (e.g., QuickBooks, SAP, Oracle) and skilled in using spreadsheets and office productivity tools.
- Excellent attention to detail, enabling thorough verification and matching of invoices to systems and records.
- Effective communication skills to facilitate collaboration with vendors and various departments within the organization.
- Strong organizational skills to effectively manage multiple tasks and deadlines in a fast-paced environment.
- Problem-solving capabilities, with a proactive approach to identifying and resolving discrepancies effectively.
- Understanding of compliance and regulatory requirements related to accounts payable and payroll processing.
- Ability to work independently and as part of a team, fostering a cooperative and efficient work environment.
