Job Description
Admin
Job Id :100181596
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Description
We are looking for a reliable and self-motivated Admin & Account Assistant. As an Admin & Account Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our office. You will be responsible for a variety of administrative tasks that support our team and contribute to the overall success of our organization.
Key Responsibilities
Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
Draft office correspondences as directed by manager, prepare reports, and presentations distribute incoming/outgoing mail correspondences routes to appropriate departments.
Monitoring and renewing visas, gate passes and related documents and assisting in day-to-day office administration tasks.
Preparation of quotation, submission to the client and follow up for the status of quotation.
Preparation of weekly and monthly status report for RFQ & Purchase order received from Client.
Maintain Supplier & Client database in the office record book.
Responsible for the preparation and submission of invoices to the client and follow up for the payment. Preparation and Submission of monthly payment statement and income /cost report for management review and information.
Coordinate with Fleet department for the arrangement and delivery of equipments to the client.
Preparation and submission of all required documents to obtain and follow up with client for equipment and operator gate pass to enter in to the KNPC refinery or KOC premises.
Maintain efficient office procedures and a system for keeping track of requested actions, reports, databases and process requests of staff for leave, holidays and others as necessary.
Provide administrative and clerical support and coordinate all office procedures.
Establishes, implements and maintains a filing system for reports, policies & procedures and all correspondence internally and externally from and within the office.
Maintain and update company databases and filing systems.
Assist in the preparation of regularly scheduled reports.
Handle confidential information with discretion and professionalism.
Support other administrative staff and assist in various projects as needed.
Qualifications
Proven experience as an Admin Executive, Administrative Assistant, or in a similar role in Fleet department and Rental of Equipment & Contracting Co.
Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint) and Google Workspace.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Ability to multitask and prioritize tasks effectively.
High level of attention to detail and problem-solving skills.
Ability to work independently as well as part of a team.
Bachelor's degree.
Candidate should be inside Kuwait and must have valid residency Visa 18 with Local transfer.
Job Types: Full-time, Permanent
Submit your CV to: [Confidential Information]
WhatsApp: 60334543
Basic Details
Location : Fahaheel , Kuwait
Qualification
Posted : 26 days ago
Job Type : Full-Time
Company : Kuwait Jobs
Contact Info
Mobile : +965 60334543
Alternate Mobile : Not-Mentioned
Email : Not-Mentioned
