Admin & Document Controller

Company Description

INDEX Design, a subsidiary of Index Holding is a Dubai-based exhibition stand design and build company specializing in custom-made stands locally and internationally. With a strong customer-driven approach, the company collaborates closely with clients to transform their vision into impactful exhibition experiences that attract target audiences and maximize brand exposure. INDEX Design is committed to delivering innovative, high-quality solutions that make every event participation memorable and results-driven.

Role Description

The job holder will manage administrative operations of Index Design and ensure smooth day-to-day workflow. The role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Roles and Responsibilities

• Oversee administrative tasks and supervise daily operations to ensure efficient workflow.
• Copy, scan, and securely store documents (both physical and digital), maintaining proper organization and accessibility.
• Manage orders, prepare purchase requests, and coordinate with vendors to ensure timely and accurate delivery of materials.
• Supervise store and material management, maintaining optimal inventory levels and systematic organization.
• Monitor and update project records, track purchased items, and ensure project requirements are fulfilled.
• Organize and maintain accurate, up-to-date physical and electronic filing systems.

Key Skills and Qualifications

• Bachelor's degree in Business Administration, Hospitality, or related field (MBA is a plus).
• Experience in administrative or coordination roles.
• Strong organizational, communication, and time management skills.
• Proficiency in Microsoft Office and basic accounting/inventory systems.
• High attention to detail and ability to work independently and within a team.