Admin Assistant

Job Purpose:
To provide standard administrative support to a department and or/ Manager by efficiently carrying out general clerical / department specific, project based and receptionist work while maintaining a professional organizational image through in-person and telephone interaction.
Job Accountabilities:
Business Specific
a) Administrative Support: Provide routine / special administrative support to the manager / team in facilitating day to day activities / project work
b) Task Management: Proactively manage tasks as delegated by the manager identify and handle problems and issues that arise to facilitate the smooth running and continuity of the business
c) Assignments: Efficiently Carry out assignments as and when given by the manager or as a part of the team initiatives / project work
d) Coordination: Coordinate with various departments / teams as necessary and provide required information to the manager / team in a timely basis
e) Correspondence: Proficiently manage correspondence to ensure that all emails / office mails are answered / received /sent on time
f) Records Management: Maintain discreet confidentiality of information, procedures and all documents and file and track documentation to ensure security and control manage systematic filing system to ensure important and necessary documentation is correctly filed and can be retrieved timely and when needed
Generic:
g) Corporate Governance: Comply with Anti-Money laundering policies and ensure being up to date on all existing and new updates
h) Policies & Procedures: Follow all relevant Gulf Bank policies procedures , Risk policies and instructions so that work is carried out in a controlled and consistent manner
Education & Qualification:
High School Diploma
Diploma in public administration / Equivalent certification
Knowledge:
MS Office Proficient Telephone Manners
Experience:
2 - 3years experience in a similar role, in a professional office environmen