Roles & Responsibilities
- Perform general administrative and clerical duties to support daily company operations.
- Prepare quotations, invoices, delivery orders, purchase orders, and other relevant documents.
- Assist in preparing and maintaining company records, reports, and filing systems.
- Coordinate with customers, suppliers, site personnel, and operations teams regarding job schedules and requirements.
- Assist in arranging and coordinating machinery moving, transportation, lifting, and delivery schedules.
- Prepare and submit documents required for work permits, site access, LTA applications, lane closure applications, and other relevant authorities when required.
- Assist with manpower deployment records, attendance, timesheets, and overtime records.
- Handle incoming calls, emails, enquiries, and correspondence professionally.
- Assist in preparing method statements, risk assessments, and other project-related documents when required.
- Maintain proper records of project documents, certificates, equipment records, and customer correspondence.
- Assist with billing, payment follow-up, and basic accounting-related administrative work.
- Prepare and post job advertisements on CareerFuture and other suitable recruitment platforms when required.
- Assist with arranging interviews and coordinating with candidates for recruitment matters.
- Perform any other administrative duties as assigned by the management.
Requirements & Qualifications
- Diploma or equivalent qualification in Business Administration, Human Resources, Logistics or a related discipline.
- Two to five years of experience in administration, office coordination or a similar support role.
- Proficient in Microsoft Office applications, particularly Word, Excel, PowerPoint and Outlook.
- Strong organisational and time-management abilities, with good attention to detail.
- Effective written and verbal communication skills.
- Capable of working independently while cooperating effectively with Management and other departments.
- Responsible and professional, with the ability to handle personnel records and confidential information appropriately.
